PSS811D -1st Opp-June 2022

QUESTION 1 Multiple (5 Marks)

1.1 Which of the below does not form part of the internal public procurement institutional structure?

a) Procurement Committee

b) Bid evaluation committee

c) Review Panel

d) Accounting Officer

e) All of the above

1.2 The Namibian Public Procurement Act No. 15 of 2015 serves the following purposes:

a) To provide for procurement methods

b)To regulate the government procurement of goods, works, and services, the letting or hiring of anything or the acquisition or granting of rights for or on behalf of, and the disposal of assets of, public entities

c)To establish the Procurement Policy Unit and the Central Procurement Board of Namibia and provide for their powers and functions

d) All of the above

(b) and (c)

1.3 One of the objectives of the Namibian Public Procurement act no 15 of 2015 is to promote integrity, accountability, transparency, competitive supply, effectiveness, efficiency, fair-dealing, responsiveness, informed decision-making, consistency, legality, and integration in the procurement of assets, works and services. In simple terms, it means to:

a) Harmonize procurement policies, systems and practices & Harmonize procurement policies, systems and practices

b) Monitor compliance by public entities

c) Build procurement capacity in Namibia

d) (a) and (b)

e) All of the above

1.4 In a contract for purchase/sale of goods, which of the below is legally required to be reflected

a) Supplier details

b) Delivery address

c) Banking Details

d) Quantity and price

e) All of the above

1.5 What is the benefit of collaborative relationship to the buyer?

a) The buyer focuses attention on improving the relationship with key supplier

b) The supplier develops a high level of trust and confidence in the buyer.

c) The supplier should develop a high level of trust and confidence in the buyer.

d) (a) and (b)

e) All of the above

QUESTION 2 (10 Marks)

2.1 ..........................is the term used to describe the automation through web-enabled tools of many elements of the procurement process.

2.2 .........................the process of seeking information, proposals, and quotations from suppliers. While this process can be verbal, quality and consistency is enhanced if the process is formalized as a written or electronic document.

2.3..........................is a mechanism for obtaining the lowest price for the supply of a product or service. In an on-line reverse auction, suppliers can reduce their bids to win the business. Using web technology, suppliers connect to the procurement system to bid anonymously against each other.

2.4 .........................is the use of internet to make decisions and form strategies regarding how and where services or products are obtained.

2.5 ........................is an internet-based process whereby the entire bidding process; from marketing, submission, to receiving the bid-related information is done electronically.

2.6 .......................a process whereby organisations meet their needs for goods, services, works and utilities to achieve value for money on a whole life basis in terms of generating benefits not only to the organisation but also to society and the economy, while minimizing its carbon footprint.

2.7....................... is the international standard that specifies requirements for an effective environmental management system (EMS). It provides a framework that an organization can follow, rather than establishing environmental performance requirements. EMS uses a continual improvement approach in achieving and demonstrating sound environmental performance.

2.8............................ is the process of categorizing suppliers based on a defined set of criteria in order to identify key strategic suppliers with which to engage in SRM.

2.9...........................is a process of formal communication, either face- to face or electronically, where two or more people come together to seek mutual agreement about an issue or issues.

2.10........................ refers to a general plan of action for achieving the firm's goals and objective.

QUESTION 3 (15 MARKS)

3.1 There are two commonly known approaches to SRM. Describe them and give one advantage or disadvantage for each. (6 marks)

3.2 Discuss any two potential challenges in implementing SRM. (4 marks)

3.3 Name 5 styles of negotiation. (5 marks)

QUESTION 4 (15 MARKS)

Procurement professionals must conduct the firm practices in the most appropriate ethical way. Failing to adhere to ethical practices can result in illegal and immoral practices. Assess five generic codes of ethics for procurement practitioners.

QUESTION 5 (15 MARKS)

In all procurements, there are groups of standard procedures that are always defined. Name and evaluate any five (5).

QUESTION 6 (25 MARKS)

Procurement teams, functions, departments, and or entities conduct regular market research on their suppliers; in the same way, you do research before buying a house. Several tools can be used to analyse the supply environment. Using PESTEL as a market analysis tool, analyse and discuss potential challenges faced by a supply environment of a product or service of your choice.

QUESTION 7 (15 MARKS)

Explain any (5) five causes of poor contract management and their consequences.