Purpose

Create an Request For Proposal (RFP) based on the Community College Veterans Monument project below. Project managers are often involved in the creation and review of RFPs. It is important that RFPs are well-written and detailed enough since they are provided to contractors to bid on the work that is needed by the project.

Task

Take your time, create a well thought our Request for Proposal

FICTITIOUS PROJECT SCENARIO:

Community College Veterans Monument

The Community College Foundation has funding for a project to design, construct and install an outdoor public art piece (Veterans monument) for the campus of the local Community College. They want you to create the RFP.

The projects goal is to create a timeless monument that honors every US Veteran and service member; past, present, and future.

Embody every branch of service (Army, Navy, Air Force, Marines, Coast Guard).

Not be specific to any particular era or conflict.

Be gender-neutral.

The monument will be constructed of materials that are permanent, low maintenance, and ecologically friendly.

Permanence including inherent resistance to theft, vandalism, weathering, and excessive maintenance or repair cost.

Structural and construction considerations including consistency with current engineering standards and public safety.

Except for the placement of a pad and the monument foundation, there are no utility needs anticipated.

The total cost of this monument should not exceed $75,000.

The ideal target date for monument completion is November 11th of this year; however, no later than January 11th of next year.

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Fill in each numbered category. See the description listed as a guide.

1. Summary and Background.

This section of the Request for Proposal (RFP) should provide a high level description of what the request for proposal is for and the purpose of the requirement. It may provide background information of the organization requesting proposals as well. Most of the requirement details will be included in subsequent sections of the document.

2. Proposal Guidelines.

This section of the Request for Proposal should provide a description of what each responding organizations proposal should contain. It should also include a timeline within which all proposals must be submitted. Any requirements that must be included in each proposal should be described in detail in this section of the RFP.

3. Project Purpose and Description.

This section of the Request for Proposal should provide the purpose and description of the project or work to be performed in as much detail as possible. In order for companies to submit accurate proposals, they need the details of exactly what work needs to be performed and the purpose of the work. The purpose of the work is important because sometimes bidders may be able to provide different but more effective solutions.

The purpose of this project is as follows:

Project Description:

4. Project Scope.

While the project description provides bidders with general information about the project, this part of the Request for Proposal should include detail of what exactly is required for the project as well as what is not included as part of the project. In addition to the description of the project, this section should detail any additional work required to achieve the desired result (i.e. research, coding, etc.).

5. Request for Proposal and Project Timeline.

The Request for Proposal should provide known information about the timeline for the RFP process as well as the project itself. Much of the project timeline will be determined in the project initiation and planning phases once the winning bidder is chosen. However, any known deadlines or timeframes should be listed in this section.

Request for Proposal Timeline:

Project Timeline:

6. Budget.

This section of the Request for Proposal should explain what bidders include in their proposals regarding budget items. Often, an RFP will ask bidders to list pricing a certain way or describe what exactly should be included in the pricing for the proposal. This may describe specific items to include or exclude depending on the project or task.

7. Bidder Qualifications.

This part of the Request for Proposal should describe the criteria that will comprise the successful bidders organization. You may solicit examples of work from bidders, contact information for follow on questioning, company history, executive background, information on company size, organizational charts, or any other number of information to aid in the decision making process.

8. Proposal Evaluation Criteria.

Here the Request for Proposal should describe exactly how proposals will be evaluated. It should include a list of criteria that will be reviewed and describe what is suitable for each of the criteria. The more detail that can be included, the more thorough and complete the proposals should be.