QUESTION $3[10$ MARKS$]$

Consider the following statements and answer the questions.

a$)$ What type of project meeting is this description referring to$?(5$ marks$)$

b$)$ During which stage of the project life cycle should this meeting take place? $(5$ marks$)$

Statements:

$3\mathrm{.}1\_\_\_\_\_\_\_\_\_\_$ is to ensure that all things learned for future reference are collated.

$3\mathrm{.}2\_\_\_\_\_\_\_\_\_\_$ is done to hand over the project deliverable to the client and close.

$3\mathrm{.}3\_\_\_\_\_\_\_\_\_\_$ is the first project meeting, which is critical and sets the tone for how the

project team will work together with three objectives: to provide project overview; address

interpersonal concerns; and model how the team is going to work together.

$3\mathrm{.}4\_\_\_\_\_\_\_\_\_\_$ is to assess and approve any modifications to the project's specifications,

budget or schedule.

$3\mathrm{.}5\_\_\_\_\_\_\_\_\_\_$ has the objective to ensure that project is on the right track from the beginning.

Duplicate the following table template and answer the questions for each statement.

a$.$

Type of project meeting

b$.$

Project life cycle stage

$3\mathrm{.}1$

$3\mathrm{.}2$

$3\mathrm{.}3$

$3\mathrm{.}4$

$3\mathrm{.}5$

Page $25$ of $27$ RTP$2$RY$3$

QUESTION $4[10$ MARKS$]$

You are appointed to assist with the project audit of Project Worldwide. Consider the following

statements $(4\mathrm{.}1-4\mathrm{.}6)$ regarding the project audit being conducted and answer the two questions

$($a&b$).$

a$)$ Assist the Worldwide project audit team to establish in each case which stage of the project

audit cycle is represented by each statement $(4\mathrm{.}1-4\mathrm{.}6).(6$ marks$)$

To answer this question only duplicate the second column on the table template and

clearly number each statement $$ you do not need to repeat the statement in your answer.

Statement a$.$

Project audit life cycle

stages

$4\mathrm{.}1$ Establish performance standards to measure the

accomplishments.

$4\mathrm{.}1$

$4\mathrm{.}2$ Once the audit has accomplished its designated tasks,

it should be concluded.

$4\mathrm{.}2$

$4\mathrm{.}3$ Define the purpose and the scope of the project audit. $4\mathrm{.}3$

$4\mathrm{.}4$ Make judgements during the initial analysis. $4\mathrm{.}4$

$4\mathrm{.}5$ Create a database for use by the audit team. $4\mathrm{.}5$

$4\mathrm{.}6$ Prepare an audit report as requested. $4\mathrm{.}6$

b$)$ While an audit can be conducted at three distinct levels, one of these requires a qualified

technician under direct guidance of the project auditor. Propose and explain the other two

project audits. $(4$ marks$)$

QUESTION $5[10$ MARKS$]$

When costing a project, the costs and revenues should trace back to the individuals who are

responsible for their incurrence. This system is known as responsibility accounting. These areas

of responsibility are known as $$responsibility centres$.$

$5\mathrm{.}1$ Identify the THREE $(3)$ types of responsibility centres that can be used by the project

manager for costing the project. $(3$ marks$)$

$5\mathrm{.}2$ Furthermore, clearly differentiate between the three types of responsibility centres.

$(7$ marks$)$

Clearly structure your answer using headings, sections and subsections.

Page $26$ of $27$ RTP$2$RY$3$

QUESTION $6[10$ MARKS$]$

Norman is working at a transport organisation, which currently has more than $15$ active projects.

The managing director requests Norman to establish which of these projects can be terminated

as they are failing.

Consider any FIVE $(5)$ of the possible six reasons for terminating a failing project $$ identifying the

reason and explaining each.

Duplicate the table template and answer the question completing each of the columns.

Reason

$(5$ marks$)$

Explanation

$(5$ marks$)$

$6\mathrm{.}1$

$6\mathrm{.}2$

$6\mathrm{.}3$

$6\mathrm{.}4$

$6\mathrm{.}5$

END OF ASSIGNMENT $2$ PART