QUESTION $5$

PRACTICAL ASSIGNMENT $$ BID SPECIFICATION COMMITTEE

BID SPECIFICATION COMMITTEES Specific Outcome: $4$

Assessment Criteria: $1$and $2.$

Case Study:

Information

You are required to prepare a bid invitation for your Institution for the procurement of fire fighting equipment for the Emergency services directorate.

The following information is applicable to the case study:

$1.$ Bids were invited by your Institution for the supply of two $$Hydraulic Universal Pliers $($Jaws of Life$)$ machines at a total estimated cost of R $550000.00.$

$2.$ The closing date is $29$ February $2017$ at $11$:$00$

Task:

$1.$ Bid Specification Committee Composition

Recommend the composition, functions of the Bid Specification committee to procure the equipment.

$2.$ Demand Management

Motivate how the need is aligned to mission, vision and strategic objectives of your Institution

Conduct market and supplier analysis

$$ Provide details on historical procurement for a similar requirement

$$ Analyse your municipality$$s supplier base and determine the number and nature of providers in the market.

$$ Determine sourcing strategy$/$bidding method.

$$ Indicate which preferential procurement system will be utilized.

$$ Indicate if compulsory pre$-$qualification criteria will be specified?

$$ Indicate if compulsory sub$-$contracting will be specified

$$ Compile the specifications for $$hydraulic universal pliers$$

$$ Determine the validity period for price proposals.

$$ Decide on possible briefing meetings.

$$ Decide if firm or non$-$firm prices will be requested

$$ Decide on the advertisement strategy that should be followed.

$$ Decide which incidental services must be included as part of the specifications so as to adhere to the policy of $$total cost of ownership$$

$$ Stipulate special conditions of contract.

$$ Make a list of all the documents that will be sent to the supplier as part of the $$invitation to bid$$