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ETHICAL DILEMMA 5 Getting explicit about the code of conduct It is another rainy Monday morning and after a robwoond you are sitting in your preglare for your staff meeting at Toom when all of 15 IT team members will be present ng your agenda for the week. As the IT manager of financial services company you' are planning to discuss the launch of your new promo scheme, which is due to begin to of the week Fortunately, Paul, who is the main market analyst for the company was prepared to some extra work at home over the weekend in order to make sure the forecasts were ready meeting While sipping your first cup of coffee someone knoors at the door. It is Faye, the hardware ager She looks a bit embarrassed, and after a little stilted small talk, she tells you that a problem at home over the weekend in order to finish the forecasts you had asked for. When completing the come up. She has just checked in the laptop that Paul had taken out of the company spoon routine check of the lapton, Faye tells you that she noticed links to various pornography history file of the laptop's internet browser. She tols you that they must have been accessed on the weekend when Puut had the laptop the access datos refer to the last two days, and as practice, the history file was emptied after the last person had borrowed it. There is a strict company policy prohibiting employees from making personal use of conter hardware, and access to sites containing material of an explicit nature' is tantamount to go misconduct and may result in the immediate termination of the employee's contract. When you hardware manager leaves the office, you take a big breath and slowly finish your coffee After a few minutes thinking through the problem, you ask Paul to come into your officeYoutes a quick chat about his work and tell him that you are really pleased with the forecasts he put together over the weekend. Then, you bring up the problem with the laptop's history file. When you tell him what has surfaced. Paul is terribly embarrassed and assures you that he has absolutely no idea few this could have happened. After some thought, though, he tells you that he did allow a friend to the laptop a couple of times over the weekend to check his email. Although Paul says that this is the only possible explanation for the mystery files, he does not volunteer any more information about the friend involved As it happens, this does not make you feel much better about the situation-the company's code of conduct also prohibits use ot IT equipement by anyone other than employees. The company de with a lot of private data that no one outside the company should have access to You remind Pa of this and he tells you that he did not realize there was any such policy. You are let wonder when the last time ves that anyone did any training around the ethics policy certainly not recer Sortching your head, you tell Paul that you will need 24 hours to think it over, and you get one preparing for the team meeting corporate policy with regard to web access and personal use of company resources. And more While driving home that evening, you turn the issue over and over in your head. Yes, there is ople you agree with this after all, you were part of the commitee that designed the policy to be controls on what the company's equipment is used for no doubt about that. You cannot hepth st place. A company yours has to be able to have clarity on such issues, and there have to be mg ut Paul has been pretty stupid in breaking the rules, whether he visited the sites hansellor On the other hand, you also having a few problems with taking this further Given the amount olemment this has caused Padalready, is this kely to be just a one-off? Does the company not need Paul's experience de pertise, especially now with the big launch a few days of Cut problems over a few websito especially when the company has not been very active not municating the poor? Would it be better to keep quiet, give him a warning, and use with the landThis looks set to be a tough call QUESTIONS 1 What are your main ethical problems in this case? 2 Set out the possible courses of action open to you Assess these alternatives according to a utilitarian perspective and a duty-based perspective Which is the most convincing? What would you do, and why? Based on your answer, what are the apparent benefits and limitations of the code of conduct in this example