Read through them and contrast them in form and content. Think about audience, analysis, diction,structure, and visual appeal.
To: Kenneth Richardson, VP Operations From: Mona Massey, Marketing Date: April 7, 2020 Subject: Saving Time and Money on Copying We are losing money on our current copy services and wasting the time of employees as well. Because our Canon Copier is in use constantly, we find it increasingly necessary to send major jobs out to Copy Quick. Here's a breakdown of how much we spend each month for outside copy service: Copy Costs: Outside Service 10,000 copicu month made at Copy Quick $700.00 Salary costs for assistants to make 32 trips to drop off originals and pick up copies 384.00 Total S1084.00 When sales reps make the trips, the costs are even greater. Because this expense runs so high, I've been considering alternatives. New top-of-the-line copiers with collating capability and automatic multidrawer paper feeding are very expensive. But reconditioned copiers with all the features we need are available--and at attractive prices and terms. From Copy City we can get a fully remanufactured copier guaranteed to work like new. After we make an initial payment of $219, our monthly costs would look like this: Copy Costs: Remanufactured Copier Paper supplies for 10,000 copies $130.00 Toner and copy supplies 95.00 Labor of assistants to make copies 130.00 Monthly financing charge for copier (purchase price after down payment of $1,105 amortized at 10% with 29 payments) 34.52 Total $38952 As you can see a remanufactured copier saves us nearly 5700 per month. For a limited time Copy City is offering a free 15-day trial offer, a free copier stand (worth $165. free starter supplies, and free delivery and installation. We have office space available, and my staff is eager to add a second machine Call me at x. 630 if you have questions. This copier is such a good opportunity that I've attached a purchase requisition authorizing the agreement with Copy City. With your approval before May 1, we can have our machine by May 10 and start saving time and nearly $700 a month. Fast action will also take advantage of Copy City free start-up incentives To: From: Date: Subject: Kenneth Richardson, VP Operations Mona Massey, Marketing April 7, 2020 Help! Although you've opposed the purchase of additional copiers in the past, I think I've found a great deal on a copier that's just too good to pass up but we must act before May 1! Copy City has reconditioned copiers that are practically being given away. If we move fast, they will provide many free incentiveslike a free coper stand, free starter supplies, free delivery, and free installation. We must find a way to reduce copier costs in my department. Our current copier can't keep up with our demand. We're sending secretaries or sales reps to Copy Quick for an average of 10,000 copies a month. These copies cost 7 cents a page and waste a lot of time. We're making at least eight trips a week, adding up to a considerable expense in travel time and copy costs. Please give this matter your immediate attention and get back to me as soon as possible. We don't want to miss this great deal
