Records Retention Schedule CH07 Application 7:1 Access Project RECORDS SERIES YEARS ACTIVE YEARS INACTIVE TOTAL YEARS Accounting and Fiscal 3 3 6 Accounts payable invoices 3 3 6 Accounts payable ledger 3 3 6 Accounts receivable ledger 3 3 6 Bank deposit records 3 3 6 Bank reconciliation and statements 3 3 6 Annual audit reports 3 P P Administration - Executive Letters, e-mail messages, executive 1 1 2 Policy statements, directives 3 P P Advertising Contracts, advertising 1 2 3 years after term Drawings and artwork 10 P P Samples, displays, labels 5 P P Human Resources Applications, changes, terminations 1 0 1 Attendance/vacation records 3 4 7 Medical folder, employee While employed 0 30 years after term Training manuals 3 P P Insurance Claims, group life/hospital 1 3 4 Claims, worker's compensation 1 9 10 Expired policies; fire, hospital, liability, life, worker's compensation 1 2 3 years after expiration Operations Inventories 1 0 1 Office equipment records 3 3 6 Requisitions for supplies 1 0 1 Records Management Records destruction documentation 3 P P Records inventory 1 0 1 Records management policies 1 P P P = Permanent Term = Termination Form 220 Rev. 01/04)