Reports are used for many business functions. Different report types are used to serve different purposes in an organization. These questions review the basics of organizing and preparing reports and proposals.

Preliminary parts of a report add formality, emphasize the reports content, and help the reader find and understand information in the report more quickly.

1) Which of these are preliminary parts of a formal report? Check all that apply.

a) Title page

b) Body

c) Index

d) Table of contents

2) Preparing outlines for formal and informal reports is a good idea. In a Roman numeral outline for a report, I is a first-level heading. Which of these are also true? Check all that apply.

a) A and 1 are both second-level headings, or subheadings.

b) You should not use any other headings underneath I.

c) 1 is a second-level heading, or subheading.

d) A is a second-level heading, or subheading.

3)The writing style of a formal report needs to be professional. To make your writing style both clear and appropriate for a formal report, what should you do? Check all that apply.

a) Use the active voice.

b) Use the pronoun I to include opinions.

c) Make sure verb tenses are consistent.

d) Use transitions to link parts of the report.

Short reports differ from formal reports. The ______ not part of the body of a short report. ( conclusion is, findings are, title page and index are)

Read the scenario, and then answer the question about types of proposals.

Jacob works for a publishing company that is making the transition from print to electronic publishing. His job has traditionally been to manage the editing process for print books. Now the books he is in charge of will be published as e-books as well as in paperback. The editing process that worked well for print seems slow and cumbersome for e-books, and it does not include some steps that are necessary for electronic publishing. Jacob has some ideas about how to change the process to include both types of books.

4) What type of proposal should Jacob write?

a) An RFP

b) An external proposal

c) An internal proposal

d) A solicited proposal