Rewrite the letter into a more focused version. Pay attention to the layout. Dear Mr. Antony In response to your letter of June 7, 2004, and our meeting at your residence at 960 Bidwell Street on June 14, when you showed me the plan of your Lot (Lot 271-06) and the position of the fence bordering the Lot to the south, at 964 Bidwell Street, which is Lot 271-07. You claimed there is a discrepancy between the city site plan and the physical position of the fence, and asked me to do a survey of your Lot so as to establish the correct position. Your Lot was surveyed by me and an assistant on June 21 and while there I hammered in two markers to delineate the southeast and southwest comers. (No markers were placed on the north side because the position of that fence is not in question.) Your neighbors to the southMr. and Mrs. Beamishwill not be happy when they find out that the fence between Lots 06 and 07 encroaches on your property. You will note from the positions of the markers that the east end of the fence is 14 inches inside your territory, but is angled toward the south so that at the west end, where it stops at the garage, it is correctly positioned. It is assumed that you recognize that the south fence is yours, and the fence to the north is the responsibility of your neighbor to the north. Consequently you have the right to move the fence if you wish or to leave the fence where it now stands until repairs are nec- essary and then rebuild it in its correct position. As obviously you are aware, the fence is in good condition. As per your request, I am writing to your neighbors today to inform them of the discrepancy and attaching our invoice. Yours sincerely