SECTION II Based on past experiences, James is only prepared to commit to a total budget not exceeding $180,000. This should include an 8% contingency buffer. He will also assign all team members The COVID-19 pandemic has ravaged the business of Secure Building Systems Pte Ltd to work full-time on the project starting on 10 Jan 2022. He hopes the project can be completed (SBSPL). Originally a supplier of huge building security systems, the company had to pivot before 18 Aug 2022 as this will allow him to present the new product on time to the board of towards the supply and construction of low-cost semi-automated entry access systems that directors in its Quarterly Board Meeting. could scan the Government-sponsored Trace Together (TT) app and dongle. These systems are used in malls and retail shops to track and regulate the entry and exit of customers. The TT app Assume you are Alvin Lam, the Project Manager. Develop a Project Plan and answer the and dongle are part of the public contact tracing effort that has been digitalised. questions that follow. Note that SBSPL work hours are based on a 5-day work week. There is no work on public holidays. And if a public holiday falls on a Sunday, the following Monday But that was more than a year ago when the world was still learning and grappling with COVID. is deemed to be a public holiday. The company adheres to the public holidays published by the Now, with mass vaccinations and a public policy of opening-up and living with an endemic Ministry of Manpower at the website https://www.mom.gov.sg/employment-practices/public- COVID situation, safe management measures have evolved to embrace vaccination- holidays. Project costs are computed on an accrual basis. differentiated requirements. There is now an additional need to check the vaccination status of visitors. Question 1 James Tan, the CEO of SBSPL, has been monitoring the COVID situation closely. He realises that there is an urgent need to develop a second generation of the earlier TT entry system. This (a) What is the purpose of stakeholder analysis in Project Management? Identify three (3) new system would have to be more sophisticated as it would have to integrate with vaccination types of stakeholders for this Automated SMM Gate project (ASGP). What are their data from the Ministry of Health (MoH). It will require the use of the safe management measure respective interests? Examine what currencies would be important for each of the programming interface called SMM API. At the same time, James wants this new product to stakeholders that you have identified. be fully automated and integrated with a turnstile gate. (25 marks) To be called the Automated SMM Gate project (ASGP), James has put together a project team (b) Examine the activities of Table 1. Draw a 3-level WBS chart with task owners (i.e. consisting of 3 of his best engineers to develop the new product. The most senior engineer will persons-in-charge) clearly indicated. If Joseph Poon were to resign, what three (3) lead the project and provide expert guidance and back-up. James also plans to deploy an admin personal attributes should be considered when recruiting another engineer to replace executive to assist with project administration and coordination. him? As the Project Manager, prioritise the three (3) project goals of cost, time and work scope by ranking them from highest to lowest priority. Justify the basis of your ranking. Table 1 below shows the project team members and the major tasks that will need to be carried (23 marks) out for the project. The budget breakdown by percentage is also shown in the same table. Table 1: Activity List for ASGP Project Task Name Duration * Predew Names Budget Automated SMM Gate Project Alvin Lam . Admin & Coordination Maggie Sim Budget for Product Development 5 days Get Approval for Budget 3 days Get Approval to use MoH SMM API 20 days Launch new gate product 10 days 20% Technical System Design Joseph Poon Design New Gate Structure 20 day 9 Construct gate prototype 12 days 30% 10 Add 3rd party camera, bluetooth, proximity sensors 10 days 20% 11 Develop System Software 20 days 10 Liaise with MoH on use of SMM API 10 days A 5% Integrate with SMM API 15 days 11,9, Test prototype internally 10 day 13 Refine Field Prototype 10 days 20 Field Testing of Prototype Kelly Tan Identify pilot customer 5 days 4 Install SMM Gate prototype at pilot site 3 days 17,1 10% Monitor pilot test of 5MM Gate prototype 30 days 18 15% Evaluate Field Test Results days 19