Subject: HUMAN RESOURCE INFORMATION SYSTEM

Case Study 2: The Needs of HRMS Solutions Cempakasari Sdn Bhd, a Malaysian oil and gas company, has seen tremendous growth during the previous ten years. As a result of it success, they now employ 500 employees across 10 locations and operate in the energy and infrastructure sectors as well. It employ, new technology is a powerful tool that may help them perform more efficiently and effectively. It is forward-thinking and innovative workforce. The industry moves at a breakneck rate and is always evolving. Due to the increased workload and demand for information, the current office processes and systems were unable to keep up. When it comes its HR staff and reporting, the management of the company sought to give their HR staff the tools (preferably human resource management systems (HRMS) to do so. That way, they could focus on improving customer service and boosting revenues. However, the current HR and administration systems are causing a number of issues for them, such as: - Head count reports are frequently late and erroneous, necessitating the need for revisions almost all of the time. - Creating daily attendance records for personnel from various offices and locations throughout Malaysia is time-consuming and late submissions. Reports are received from 10 separate offices, and they are not user-friendly for upper administration. - The recruiting procedure is extremely slow. It takes three months from the date of the advertisement for new staff to begin working in their respective offices. - Leave administration is time-consuming, and the employees who seek information often become frustrated as a result. Managers were found to be tardy in making decisions or granting leave requests. - The payroll procedure, which is centralized at the corporate headquarters, takes a lengthy time, placing a load on the HR personnel and resulting in a high rate of human error in the computations of salaries. Salary information, which is intended to be private, discreet, and managed, was occasionally discovered on the table of human resources personnel. (Source: Ahmad, A, Human Resource Information System Module)

Question: It is your responsibility as an HR manager to find a feasible HRMS that would assist the HR department in becoming more productive and efficient. Describe the precise factors that should be considered while selecting the most suitable vendor. (10 marks)