Task 1: Develop operational plan(15 marks)

Your academic institute (use imaginary institute or ACA) has decided on a recruitment drive to hire 5 "Campus Managers" for the five campuses in five States. As a HR manager, you job is to choose the right individuals for this position. Based on the sample operational plan information and further web research, create an operational plan for this recruitment drive. Follow the steps as structured.

Sample Operational Plan to review as a reference: http://cass.anu.edu.au/sites/default/files/CASS%20Operational%20Plan%202012%20(v10).pdf

Step 1: Research "Job Description" (Task, Duties and Responsibilities) for this position by searching similar positions in the internet and choose six important duties & responsibilities that requires consultation and advice with other senior and junior level positions in the organisation.

Step 2: Simultaneously, identify the resources (i.e. Physical, Human and financial) requirement to make this position efficient and effective. Visit: http://www.tutor2u.net/business/strategy/resources.htm

Step one and two are to be completed in the following table.

Job duties & responsibilities

Consultation with whom

Required Resources

monitoring, planning, appraising job results from all department in the organisation.

Senior manager

Management, communication, evaluation skills

Step 3: Use the similar Job responsibilities information; pick the action verb to formulate Key Performance Indicators (KPI).

Job duties

KPI

Step 4: From the above SIX KPI, choose any TWO important KPIs that links to the organisational operation.

Prioritisation

KPI

Resources required to implement KPI

Role responsible for monitoring

1

2

Step 5: Write a letter to you subordinate/assistant to prepare a job advertisement and organise a meeting for the new recruitment drive. You can visit http://www.writeexpress.com/ for sample letter formats.

Week 3 and 4

Task 2: Case Study - House Angels ( 15 marks)

House Angels is a domestic cleaning agency run by 45 year old Sarah Diaz. She is in her fourth month of trading and operates from her home office in Brighton. Sarah has worked in a similar business for eight years and when that business closed down and the owner moved interstate, she decided to set up her own agency. The previous business was run from offices in Camberwell and employed two full-time and one part-time staffs. At present Sarah has thirteen cleaners on her books and twenty regular clients, most of whom she got through word of mouth. Sarah has figured out she needs between 100 clients on her books by the end of twelve months in order to reach her cash-flow projections. She will also need around 50 cleaners if the client level crosses 100.

Sarah thought hard about the decision to start the business on her own. She certainly had enough knowledge about how to run a cleaning agency from her past work experience. She also had a few ideas on how she could improve operations if she was to do it herself. However, she knew that it was going to cost a lot in the early stages and decided that initially she could not afford to employ any staff to assist with running the business.

Due to her lack of financial resources Sarah chose to start up as a sole trader. All she had to do was register her business name and get an ABN. Later on down the track, if all things run smoothly, she will be achieving around $60,000 per annum, i.e. $3,000 per client on an average.Her expenses per client on an average are $2,000 including operational costs such as chemicals, accessories, tools, and staff. Eventually she will register as a proprietary limited company if it grows to 100 clients. She is currently considering whether she should register for GST even though, for the first year she doesn't expect to make more than $50,000. As a sole trader Sarah's time is very important as she has to do all the day to day running of the business, as well as going out to meet new clients, run regular advertising campaigns and see that her customers are happy with the service.

Step 1: Suggest generic advice to Sarah on her business restructuring considering the expansion. Suggest if she needs to get partners, or more investment, or more staff, or a large operational office. (100 words)

Step 2: Prepare 5 job duties in designing the Job Description for cleaners

Step 3: Develop 5 KPIs for her employees (cleaners)

Step 4: Prepare an induction checklist for the cleaners who will be hired

Checklist items for induction

Checklist items for induction

Step 5: Prepare a HR operational plan with work allocation with supervisory roles

Step 6: Develop a common roster template to use for all client sites (You may use scales to draw tables)

Step 7: Prepare a list of resource allocation and a budget for her considering the business has reached 100 clients

Cost factor

Unit cost

No. of units

Total

Step 8: Analyse the budget and identify approximate profit/loss that she should have after the expenses

Step 9: Develop a contingency plan mentioning what should be her backup plan for extra workloads or new clients

Step 10. Prepare a draft letter for Sarah so that she can send to all employees in various site locations. The letter should advise and encourage supporting individual cleaners and teams to effectively, economically and safely use resources

Week 5

Task 3: Monitor and review performance of business operation ( 10 marks)

You are an operations manager of a small manufacturing enterprise. Your owner intends to increase the production capacity through the addition of new equipment. Two vendors have presented proposals. The fixed costs for proposal A are $50,000, and for proposal B, $70,000. The variable cost for A is $12.00, and for B, $10.00. The revenue generated by each unit is $20.00.

a) What is the break-even point in units and dollars for proposal A?

b) What is the break-even point in units and dollars for proposal B?

c)If the expected volume is 15,000 units, which alternative should be chosen?

a)

b)

c)

Week 5

Task 4: Analytical case on performance review of operation ( 10 marks)

Joanna French is currently working a total of 12 hours per day to produce 240 dolls. She thinks that by changing the paint used for the facial features and fingernails that she can increase her rate to 360 dolls per day. Total material cost for each doll is approximately $3.50; she has to invest $20 in the necessary supplies (expendables) per day; energy costs are assumed to be only $4.00 per day; and she thinks she should be making $10 per hour for her time.

Instructions: To Compute multifactor productivity, please refer to the following formula:

Productivity = Units/Outputs / Labour+ Material + Supplies + Energy

Viewing this from a total (multifactor) productivity perspective, what is her productivity at present and with the new paint?

Formula: Total inputs / Total outputs

Total input includes Units, Outputs, Labour + Material + Supplies + Energy

Present Productivity

Productivity using the new paint

How would total (multifactor) productivity change if using the new paint raised Ms. French's material costs by $0.50 per doll?

a

Week 6

Task 5: Search the Internet for WHS ACT 2011 and explain "what is a notifiable to ComCare under the new WHS Act 2011"? (200 words, 5 marks)