Technical writing

Report Writing subject

Analyze the given sample and identify the traits of technical writing used within the document. To: All Employees From: Maya James, President, Provincial University Date: September 21, 2012 Subject: Future Expenditure Guidelines After careful deliberation, I have determined it is necessary to begin the initial steps of a financial stewardship program that carries Provincial University through what appears to be a two-year cycle of a severe provincial shortfall in revenue and subsequent necessary legislative budget reductions Beginning September 24, 2012, the following actions are being imple- mented for the General Fund, Auxiliary Fund, and Capital Fund in order to address the projected reductions in our provincial aid for the remain- der of this year 2012-2013 and for the next year 2013-2014. 1. Only purchases needed to operate the university should be made so that we can begin saving to reduce the impact of the 2013-2014 budget reductions. 2. Requests for out-of-province travel will require approval from the Executive Committee to ensure that only necessary institutional travel occurs. 3. Purchases, including in-province travel and budget transfers, will require the appropriate vice president's approval . Please understand that we are taking these prudent steps to create savings that will allow Provu to reduce the impact of projected cuts in expected 2013-2014 legislative reductions. Thank you for your coopera- tion, and please direct any questions to my office