The intention for investigating the project management software tools is to deploy them to assist your group in completion by enabling the team’s activities relating to Initiating, Planning, Executing, Monitoring and Controlling, and Closing project activities. You are required to investigate and develop the project's preliminary/initial concept for this assessment. Background In 2018 the School of Engineering, Computer and Mathematical Sciences developed a progressive web application called Careers Connect to allow a student to scan into the AUT ICT & Engineering Careers Fair using a QR code and to print on demand an AUT-branded name tag that showed their name, degree and major to the 170+ recruiters on-site at the event. Seeing a student’s name and what they studied was a big bonus to recruiters. Colour labels for the recruiters were introduced at the 2019 Careers Fair along with the ability to sign in and enter the Careers Fair from multiple floors of the WZ building. The CV Beacon Initiative On the back of the success of these initiatives the school now wants to create a new software application called CV Beacon that can further enhance student-career engagement. They are seeking a new software application that can scan the internet for ICT and engineering job adverts for junior roles that can match the skills that students have and develop whilst studying AUT’s technical degrees. 

It is envisaged that the system would provide a searchable database of current graduate and junior roles that can be searched by students seeking part-time or full-time roles and internships. There will be a requirement for secure login, and a web scraping tool with some text mining aspect to identify jobs based on some rules – i.e., junior roles only, currently available, ICT or Engineering, and not in other fields. A feature for intuitive and user-friendly search with filters. Another high-level requirement is a feature that allows students to automatically build their CV based on the papers that they have studied. 

This could match papers with technical and interpersonal skills. Finally, a further text mining feature that automatically attempts to match jobs on offer in the database to the skills in a student’s CV with a recommender type feature for possible jobs that may suit them. AUT provides the server, networking and hardware required. However, the project will need to propose a recommendation of a high-level target platform architecture - perhaps a PEAN, MERN or MEAN stack, as an example. Containerisation of the system components should also be considered, along with the need to ensure the security and privacy of any personal information. The objective of your project planning is that the school can initiate and issue a Request for Proposal (RFP) to acquire the skills and development team that the project will need or require based on your plans and reports. A 3rd party vendor will develop the final solution. Given usability and a satisfying user experience are critical aspects for students. You are required to incorporate a visual representation of your recommended interface designs based on your high-level requirements identified in the Scope Statement. These interface designs might be paper sketches or mockups, digital or native followed by an explanation of the designs to help understand the functions. This step in the planning will help create a specification by design and provide a representation of ideas that propose what a future system may look like. Don’t worry too much about needing them to be aesthetically pleasing. Use this process to inform the business case you are developing for the new platform. The Project The School of Engineering Computer and Mathematical Sciences (SECMS) has allocated NZD200,000 to undertake this project and believes it will return to the school NZD600,000 per year for the next three years in recruiter licenses. For your assignment, you can assume that, through an initial preliminary investigation that the project is expected to start on 19 July 2022 and finish (including the completion of all deliverables) on 29 August 2022. The new platform should be up and running live by 21 February 2023, so it can be available to the school’s students at the beginning of their semester. The usage fee for the software is expected to be NZD5.00 per user per year. The estimate is that 250 students will sign up and use the software each semester in the academic year until 2025. In addition, it is expected that the monthly server charge per student will be NZD4 for 2022. 

However, the school expects an increase in the server charge by 10% every year until 2025. The existing infrastructure is sufficient, and new hardware will not be required. Your stream’s Teaching Assistant (TA) will be the Acting Sponsor/Client for your project. As part of your business case development ask your Teaching Assistant (TA) for the discount rate for your project. You may need to look at competing tools on the market to determine crucial features and key capabilities that should be included in the requirements. The school expects a high-quality system and related documentation. Hence, you must identify and clearly state the quality goals in the scope statement document. Submission Requirements: A zipped file of all the related documentation will be submitted via the Assignment 1 Part 1 form on Canvas. For the team charter aspects and team contract, you may need to identify placeholder or specialization roles that might be vital for the project's success. Make use of version control and include a version number, date, author, and student ID on all documentation. For Normal text body use Calibri (Body) size 11. Learning Outcomes This assessment provides the opportunity to apply project techniques to the pre-initiation, initiation, and beginning of planning a project. It relates directly to the following learning outcomes: To appreciate the need for and application of organizational strategies required to initiate a project. To experience the personal competencies of the project manager. 

To develop an appreciation of the need for professional standards and ethical practice. To apply styles of communication appropriate to the project. Project Content You are expected to produce project management plans and documents (see Proposed Schedule) to successfully deliver this project based on your undertaking of practices, techniques, and the tools explained in the PMI knowledge areas and process groups of project management. The prescribed textbook and the Project Management Body of Knowledge (PMBOK) provide detailed information on the knowledge areas and process groups for this assignment. 

This Assignment is based on the Initiation and the beginning of planning phases following project management techniques and concepts. Proposed Schedule Pre-project initiation Business Case - includes a summary statement of rationale and motivation for the project Project Initiation Team formation Role clarification and assignment Statement of rationale and motivation for the project with supporting reasoning Initial specifications of what must be produced Project charter Team contract Stakeholder analysis and management strategy Kick-off meeting Responsibility assignment matrix Project Planning Statement of work Project management plans Scope statement document showing requirements (functional and non-functional requirements), project and product deliverables Defined Scope Work Breakdown Structure (WBS).

Answer rating: 100% (QA)

1 Making a Project Plan A project plan is an outline of the whole project A very much planned projec... View the full answer