The Project Management Plan $$

Section Guideline Document

$1)$ Cover Page

In a highly competitive corporate world, impressions matter a lot. A cover page is the first page of the report that is visible to the reader as the report comes in his$/$her hand.

The cover of the report is a critical component of the report. It creates an impression and a poor business cover page can even destroy a good impression.

A cover page reflects the effort and professionalism put in preparing the report.

The cover page includes the following:

$-$ title of the report,

$-$ year of the report,

$-$ author names,

$-$ professor$$s name.

$-$ organization.

Example:

$2)$ Contents

The Project Management Plan $1$

Section Guideline Document $1$

$1)$ Cover Page $1$

$2)$ Contents $3$

$3)$ Project Charter $4$

$4)$ Stakeholders $6$

a$.$ Stakeholder Analysis $6$

b$.$ Stakeholder Engagement Plan $7$

$5)$ Scope Planning $8$

a$.$ Project Requirements $8$

b$.$ Project scope document $9$

c$.$ Work Breakdown Structure $10$

$6)$ Resource Requirements and Cost Estimate $12$

a$.$ Resource Requirements $12$

b$.$ Cost Estimate $12$

$7)$ Schedule Planning $13$

$8)$ Resource Planning & Cost Estimate $15$

c$.$ Resource Requirements $15$

d$.$ Cost Estimate $15$

$9)$ Project Team Planning $17$

Project Roles and Responsibilities $17$

$10)$ Risk Assessment $+$ Risk Management Plan $18$

a$.$ Risk Assessment $18$

b$.$ Risk Management Plan $20$

$11)$ Detailed Event Day Itinerary $21$

$12)$ Appendix $24$

a$)$ Form for a group submission $25$

b$)$ Group Member Contribution $26$

$3)$ Introduction or overview

The Introduction provides a high$-$level overview of the project and what is included in this Project Plan.

This should include a high$-$level description of the project and describe the deliverables and benefits.

Excessive detail is unnecessary in this section as the other areas of the project plan will include this information.

This section should provide a summarized framework of the project and its purpose.

$$ Project name

$$ Brief description of the project and the need it addresses

$$ Deliverables of the project

$$ Summary of time and cost estimate

$$ Major risks

$$ Main stakeholders

$$

$4)$ Project Charter

This document serves a number of purposes:

$$ Provides sponsor approval to go forward with the project

$$ Commits the funding for the project

$$ Summarizes the key conditions and parameters for the project

$$ Establishes the framework for developing a detailed baseline plan for performing the project

PROJECT CHARTER

Project Name $[$This section contains the project name that should appear consistently on all project documents. Organizations often have project naming conventions.$]$

Date Produced $[$The date the Project Charter is produced.$]$

Project Goal$/$Purpose $[$This section defines what the project will achieve and how it supports the goals of the organization.$]$

Project Objective $[$This section defines the specific and measurable outcomes that are required to achieve the project goals.$]$

Project Budget $[$This section contains the funds available for the project.$]$

Project Sponsor $[$Name of Project Sponsor and job title.$]$

Project Manager $[$Name of Project Manager and job title.$]$

Additional Key Project Stakeholders

$[$The names of key stakeholders that are known at this point in the project, including their job title or project role.$]$

Overall Project Milestones Dates

$[$A list of the key milestones that are known at this point in the project.$][$Milestone dates.$]$

Overall Project Risks

$[$A list of the overall risks that are known at this point in the project$]$

Approval $($optional$)$ Project Manager: Sponsor:

$5)$ Stakeholders

a$.$ Stakeholder Register

Stakeholder satisfaction is essential for you to complete the project successfully. Your project will be successful if stakeholder are happy; otherwise, it will not be a successful project.

According to the PMBOK Guide, a stakeholder can be a person, a group, or an organization that may be affected, or have any interest in the project, or the project$$s outcome; either directly or indirectly.

As a project manager, you have to identify all these stakeholders at the early stage of the project and manage them according to their requirements.

The first stakeholders were identified in your project charter. Now it$$s time to expand this list and assess their power, interest and level of support.

$$ Power refers to the level to which the stakeholder has a positive or negative influence on the project's goals accomplishment

o Examples of stakeholders with high level of power :

$$ CEO of the company $($power source $-$ job position$)$;

$$ The person managing resources for the company $($power source$)$;

$$ An industry expert in the field of the project $($power source $-$ expertise$).$

o Examples of stakeholders with low level of power :

$$ Project team members;

$$ Other managers in the organization;

$$ The general public.

$$ Interest is the degree to which a stakeholder gives importance to the success of the project $($whether it's profe