This task requires you to modify the Communication Plan based on the Mitigation Plan from Task 3 and 4.

Prior to commencing this task, you must:

• Have completed allWorkplace Project Tasks 2-4; or
• Have access to your organisation/workplace's change management project plan other than the one developed for this assessment

To complete this task, you must:

• Access and review Communication Plan that you updated inWorkplace Project Task 3.
• Identify at least two areas of improvement in the Plan, based on your changes implemented inWorkplace Project Task 4.
  • If you're referring to the Change Management Project Plan from this project assessment, you can base your areas of improvement on any of the following:
    • Areas of improvement identified fromWorkplace Project Task 3
  • If you're referring to the Change Management Project Plan from your own workplace, you can base your areas of improvement on any of the following
    • Any other areas you find from the Change Management Project Plan that require modification
  • Modify the section in the Change Management Project Plan document based on your findings. Outline the modifications done using the version control section of your Change Management Project Plan document.

MITIGATION PLAN
Risk/Barrier to Change	Control Measure	Resources Required	Expected Implementation Date	Expected Outcome	Actual Implementation Date	Actual Outcome	Revised Risk Rating
L	C	R	P
Resistance to change	Facilitate training sessions to acquaint personnel with the new technology and its advantages.	Educational resources, proficient instructor.	05/05/2025	Heightened adoption rate and familiarity with new innovations.	05/05/2025	Personnel exhibited enhanced competence and augmented utilisation; responses were favourable.	Moderate (3)	Minor (1)	3	Low (3)
Failures in Communication.	Establish a weekly meeting to guarantee alignment and promptly resolve concerns.	Conference facilities, communication platforms such as Zoom.	06/05/2025	Improved communication and collaboration among team members, minimising misunderstandings	06/05/2025	Enhanced communication and reduced misconceptions noted; team feedback suggests more clarity in objectives.	Moderate (3)	Minor (1)	3	Low

CHANGE MANAGEMENT PROJECT PLAN
Change Requirements List change requirements based on priority.	Personnel Responsible Who is to lead this	Resources Required Include where to obtain or access the resource.	Target Timeframes for Implementation Include specific milestones to achieve per timeframe.
i. Integrate AI technologies into customer service and corporate operations.	Change Manager, Head of IT.	Artificial intelligence platforms, instructional guides, technical assistance.	3 months
ii. Reorganise into interdisciplinary teams.	Human Resources Manager, Department Leaders.	Revise consultants, human resources policy, and the communication strategy.	2 months
iii.Improve adherence to revised data privacy legislation.	Compliance Officer, Legal Consultant.	Regulatory paperwork and legal training modules.	1 month
iv.Initiate an eco-friendly product line and implement sustainability policies.	Lead for Product Development, Manager of Sustainability.	Research and Development budget, Supplier contracts, Marketing strategy	6 months

Areas of ImprovementIdentify areas of improvement in the policy based on the actual outcomes of the implementation.

i. Improved speed and reactivity with a more streamlined structure.

ii. Enhanced employee satisfaction resulting from a collaborative and participative work culture.

RISK REGISTER
Risk	Risk Description	Initial Risk Rating	Mitigation Strategies
L	C	R	P
Opposition to Transformation.	Personnel may oppose new systems or frameworks.	Moderate(3)	Fatality (4)	12	High	Preliminary communication, personnel training, and engaging employees in the decision-making process.
Risk of Data Breach.	Artificial intelligence and cloud platforms heighten vulnerability to cyber assaults.	Unlikely (2)	Multiple Fatalities (5)	10	High	Revise cybersecurity protocols and do routine audits.
Exceeding Budgetary Limits.	Expenditures may surpass projections during technological deployment.	Moderate (3)	Major (3)	9	High	Allocation of contingency funds, staggered implementation, vendor evaluation.

COMMUNICATION PLAN
Learner Name	Richelle Casugay
Workplace/Organisation	Bounce Fitness
State/Territory	Tasmania
Action Items	Affected Stakeholders	Personnel Responsible	Information to be Communicated Include specific details on what you will communicate.	Communication Method to be Used	Frequency	Expected Outcome
Incorporate artificial intelligence technologies into operational processes.	Customer service personnel, IT department, management team.	Change Manager, Chief Information Officer.	Schedule, instructional resources, and objectives of AI deployment	Email, in-person meetings, training sessions	Weekly	Personnel comprehend the advantages and appropriate application of AI
Restructure into interdisciplinary teams	All departments	Human Resources Manager, Department Heads	New Team Structures, Expectations, and Revised HR Policies	Workshops, newsletters, team meetings	Every two wee	Seamless integration and cooperation among teams
Enhance data privacy compliance	All personnel managing data Responsible	Compliance Officer, Legal Consultant	Revised data privacy regulations, training timetables, and audit schedules	E-learning modules, intranet announcements, email notifications	One occurrence, accompanied by monthly evaluations	Enhanced understanding of data privacy and adherence to regulations.
Initiate eco-conscious product line	Research and Development team, marketing department, suppliers, customers	Product Development Lead, Sustainability Manager	Product launch specifics, marketing strategy, supplier contracts	Zoom conferences, internal communications, press statements	Monthly	Teams and partners synchronised on sustainability objectives