To develop a preliminary procurement management plan for the Sustainable Campus App project, we need to identify the resources that require procurement and outline the process for selecting vendors or suppliers. Here's a structured plan:

Procurement Management Plan

$1.$ Introduction

The procurement management plan outlines the strategy for acquiring necessary resources for the Sustainable Campus App project. This includes identifying resources, procurement methods, and vendor selection criteria.

$2.$ Resource Identification

The following resources are identified for procurement:

Software Tools:

Project management software $($e$.$g$.,$ Trello, Asana$)$App development tools $($e$.$g$.,$ Android Studio, Xcode$)$Design software $($e$.$g$.,$ Adobe Creative Suite$)$

Equipment:

Additional computers or laptops $($if current resources are insufficient$)$Meeting space rentals $($if university facilities are unavailable$)$

Services:

Professional consultation for app development or sustainability practices $($if needed$)$Marketing services for app launch

$3.$ Procurement Methods

Purchase: For software licenses and equipment that will be used long$-$term.

Lease$/$Rent: For equipment or meeting spaces needed temporarily.

Service Contracts: For professional consultation and marketing services.

$4.$ Vendor Selection Process

Identify Potential Vendors: Research and list potential vendors for each resource category.

Request for Proposals $($RFP$)$: Issue RFPs to shortlisted vendors detailing project requirements and expectations.

Evaluation Criteria:

Cost$-$effectivenessVendor reputation and reliabilityQuality of products$/$servicesSupport and maintenance offeringsAlignment with sustainability values

Selection Committee: Form a committee comprising project team members and university staff to evaluate proposals.

Negotiation and Contracting: Negotiate terms with selected vendors and finalize contracts.

$5.$ Budget Considerations

Ensure all procurement activities align with the budget allocated by the university.

Prioritize essential resources and explore cost$-$saving opportunities.

$6.$ Risk Management

Identify potential risks in procurement $($e$.$g$.,$ vendor delays, budget overruns$).$

Develop mitigation strategies, such as having backup vendors or contingency funds.

$7.$ Monitoring and Control

Regularly review procurement progress and vendor performance.

Adjust procurement strategies as needed to ensure project timelines and objectives are met.

$8.$ Conclusion

This procurement management plan provides a framework for acquiring necessary resources efficiently and effectively, ensuring the successful development and launch of the Sustainable Campus App. Regular updates and reviews will be conducted to adapt to any changes in project needs or market conditions.