Weight: $10\%$

Marks: $20$

Purpose

Email is the most common form of written communication in a business work environment. Therefore, it is crucial that you know how to be correct and appropriate when composing professional emails. This assignment provides you with the opportunity to compose a professionally written email, addressed to your instructor, in order to receive feedback on your writing and document design. The purpose of this email is to formally introduce yourself and set some personal communication goals for the semester.

Guidelines

$$ Who: This assignment is completed individually.

Level of AI use permitted: no AI use permitted for this assignment $-$ this assignment is completed entirely without AI assistance. AI must not be used at any point during the assessment. You must rely solely on your own knowledge, understanding, and skills $$ particularly writing skills.

$$ What: Write a professional email addressed to your instructor that follows the guidelines covered during class. See instructions below for more information about what to include.

$$ Where: This assignment will be completed outside of class.

$$ When: Due in the D$2$L $/$ Brightspace Assignment Dropbox by the end of Week $3($see Brightspace $/$ the course schedule for exact date$).$

Instructions

$1.$ In a new Microsoft Word document, include the To$/$From$/$Date and Subject $($remember$,$ in an email the Subject line functions as an attention$-$getter$).$

$2.$ Use an appropriate greeting.

$3.$ Organize your email in the standard $3-$part structure:

$$ Introduction: who you are and why you are writing

$$ Body: details of the message you wish to convey

$$ Conclusion: goodwill close and$/$or call to action

$4.$ Since the purpose of this email is to introduce yourself and set some goals, use the body to answer some or all of the following questions as specifically $($yet concisely$)$ as possible:

$$ What is your professional$/$educational background?

$$ What kind of work would you like to do when you have finished your program?

$$ What other writing or communication courses have you taken?

$$ What do you expect to learn in this Communications course?

$$ What do you see as your strengths and your areas for development in this course? $($i$.$e$.$ grammar, concise writing, public speaking, research, collaboration and teamwork$)$

$$ Anything else you$$d like me to know about you?

Separate your ideas into $2-3$ body paragraphs, using $1$ paragraph per topic.

$5.$ Conclude with a goodwill statement and$/$or a call to action, followed by an appropriate close $($sign off$).$ Include your SAIT signature block beneath your full name.

$6.$ Ensure the language and tone of the email is appropriate, and proofread your document for mechanical errors.

Marking Criteria:

Content

$$ Subject line is clear and specific; it reflects the main idea of the message

$$ Appropriate greeting is used

$$ Message demonstrates that the writer has analyzed their audience

$$ Message contains detailed information that fulfills purpose

$$ Positive closing $($call for action or goodwill close$)$

$$ Appropriate sign off included $($before signature$)$

$/6$

Organization

$$ Three$-$part structure is used $($Intro$,$ Body, Conclusion$)$

$$ Paragraph include one topic only

$$ Content flows logically from one topic to the next

$/3$

Style

$$ Information is concise, clear, and specific

$$ Word choices are professional $($appropriate for audience$)$

$/2$

Tone

$$ Tone is professional and friendly

$/1$

Format

$$ Text is left$-$aligned.

$$ Consistent spacing is applied $($extra line breaks btwn paragraphs$)$

$$ Font is consistent and professional

$$ Signature block follows closing

$/4$

Mechanics

$$ Complete sentences are used.

$$ Correct grammar is used.

$$ Correct punctuation is used.

$$ Spelling is correct.

$/4$

TOTAL

$/20$