Write a full page summary to explain that how it connects to Fedex

Summary Planning a meeting or event is a long process that often entertained as well as educated, so the meeting/event pro- requires input from many people or committees. Setting fessional must attend to all the needs of the attendees and event goals and clearly defined objectives is the first essen- provide both. The format of the education sessions and tial step in creating effective program content and manag- the set up of the meeting space should be appropriate to ing logistics. The objectives will impact site or city selection, the objectives of the meeting. Program content should be type of facility used, and the services required. The meeting designed with both a track and level that will target the event professional must also understand the motivations of majority of the attendees. Housing and registration are the attendees: Why should they attend? Is attendance vol important components in implementing the plan for a untary or mandated by management Planning a corpo- meeting or event. Both paid and voluntary speakers can rate event, compared to an association event, can be a very be utilized-cach has positives and negatives. Care must different process. Education has replaced recreation as the be taken to ensure that speakers are adequately prepared driving force for most meetings. to address the group and are contractually obligated to Once the objectives are clear, a needs analysis should perform. Finally, ancillary activities like shopping be conducted to further guide the meeting/event profes- trips, tours, child care, and other services that enhance sional in selecting an appropriate meeting space, speak- an attendees' meeting experience should be planned ers, and the amenities expected from the attendees. The thoughtfully so as not to interfere with the scheduled demographics of attendees must also be considered. programming Meetings and conventions represent enormous economic Because of the complexity of the meeting planning potential for cities. In the site selection process, the RFP process, this chapter can only highlight some of the is the announcement of what is required by the meeting planning activities involved. There are two books that event professional. DMOs and individual hotels must provide more detail on the planning and production evaluate the potential of the meeting and respond accord- aspects of MEEC. They are Planning and Management ingly. Interested properties may invite the meeting/event of Meetings, Expositions, Events and Conventions and professional for a fam trip to visit the property. Production and Logistics in Meetings, Expositions, Education and networking are the most important Events and Conventions, both by Fenich. elements for most meetings. However, people like to be