You are responsible for managing a work activity; this needs to be communicated to your work team. identify the requirements for the communication and make any necessary preparations for this in advance. You should be clear on the objectives of the communication and clarify this with the relevant person as needed. You must:

Determine your role in the communication and that of others - you should identify if any persons have diverse needs that need to be met in the communication

Select the appropriate method for communicating with the team

Assess the work activity and assign roles to the team members (according to their skills).