You have been assigned the task to review the documentation of information technology function for an...

   

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You have been assigned the task to review the documentation of information technology function for an audit client. Attached are two lists of information. The first list has six categories of documentation that should be available for the information technology function. The second list has eighteen elements of documentation related to these categories. REQUIRED: (1) (2) List three advantages of adequate documentation for an information technology function for an organization. Match each element of documentation with the most likely category in which it should be found. Use the answer sheet attached to record your answers. You should have only one category answer for each element. ANSWER SHEET FOR MATCHING ELEMENTS TO THE APPROPRIATE CATEGORY OF DOCUMENTATION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. A B C D E F LIST OF CATEGORIES OF DOCUMENTATION AVAILABLE FOR INFORMATION TECHNOLOGY FUNCTION Systems Documentation Program Documentation Operations Documentation User Documentation Library Documentation Data Entry Documentation ELEMENTS OF DOCUMENTATION FOR CATEGORIES OF DOCUMENTATION FOR INFORMATION TECHNOLOGY FUNCTION 1. Flowcharts showing the flow of information. 2. Procedures needed to balance, reconcile, and maintain overall control. 3. Storage instructions. 4. Contents and format of data to be captured. 5. Constants, codes, and tables. 6. Verification procedures. 7. Logic diagrams and/or decision tables.. 8. Report distribution instructions. 9. Messages and programmed halts. Procedures for backup files. 10. 11. Retention cycle for files and reports. 12. Source statement listings. 13. Instructions to show proper use of each transaction. 14. A complete history from planning through installation. 15. Restart and recovery procedures. 16. Rules for handling blank spaces. 17. Instructions to ensure the proper completion of all input forms. 18. List of programs in a system. You have been assigned the task to review the documentation of information technology function for an audit client. Attached are two lists of information. The first list has six categories of documentation that should be available for the information technology function. The second list has eighteen elements of documentation related to these categories. REQUIRED: (1) (2) List three advantages of adequate documentation for an information technology function for an organization. Match each element of documentation with the most likely category in which it should be found. Use the answer sheet attached to record your answers. You should have only one category answer for each element. ANSWER SHEET FOR MATCHING ELEMENTS TO THE APPROPRIATE CATEGORY OF DOCUMENTATION 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. A B C D E F LIST OF CATEGORIES OF DOCUMENTATION AVAILABLE FOR INFORMATION TECHNOLOGY FUNCTION Systems Documentation Program Documentation Operations Documentation User Documentation Library Documentation Data Entry Documentation ELEMENTS OF DOCUMENTATION FOR CATEGORIES OF DOCUMENTATION FOR INFORMATION TECHNOLOGY FUNCTION 1. Flowcharts showing the flow of information. 2. Procedures needed to balance, reconcile, and maintain overall control. 3. Storage instructions. 4. Contents and format of data to be captured. 5. Constants, codes, and tables. 6. Verification procedures. 7. Logic diagrams and/or decision tables.. 8. Report distribution instructions. 9. Messages and programmed halts. Procedures for backup files. 10. 11. Retention cycle for files and reports. 12. Source statement listings. 13. Instructions to show proper use of each transaction. 14. A complete history from planning through installation. 15. Restart and recovery procedures. 16. Rules for handling blank spaces. 17. Instructions to ensure the proper completion of all input forms. 18. List of programs in a system.