Your Task Study the following ineffective message from a manager to employees and staff. It suffers from numerous wordy constructions covered in this chapter. Study the message and list at least five weaknesses. Then revise to avoid excessive wordiness and repetition.

To: Employees and Staff

From: Zach Brogdon

Subject: Computer Attacks

I am sending this message because an outbreak of e-mail viruses is attacking many organizations, I think its a good time to give consideration to five incredibly important tips that are really helpful in preventing infection on your machine. Following are the tips:

Tip 1: Before opening an incoming e-mail, check the address of the person who sent the message. This is usually in the header. If it looks suspicious, dont open.

Tip 2. Look carefully at the subject line. Does it claim your account will be suspended or your account suffered an unauthorized login attempt? Attempts at urgency often are clues to malicious email.

Tip 3. Do you see that the sender doesnt seem to know your name and that you are addressed anonymously as Valued Customer? Senders who are legitimate in all probability know your name.

Tip 4. In the matter of attachments, click only on those from senders that you know. There is danger in attachments because thats where viruses may hide or lurk.

Tip 5. Dont believe everything you see printed in an e-mail. Scammers are spectacularly clever at spoofing brands that we all know.

As a final note, if an incoming e-mail looks fishy, please use Delete, which will permanently delete the e-mail. Dont just delete, which does not remove it permanently. I hope these tips are useful!!

Zach B.

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