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project management
An Introduction To Project Management. 5th Edition Kathy Schwalbe - Solutions
Organizing and running a shark tank type of event to help promote entrepreneurship (Note: We did this twice at Augsburg College with great interest and success.)
Helping a new store market its products to college students (i.e., Punch Pizza, Edible Arrangements)
Creating/updating a Web site or smart phone/table app for a small business or nonprofit organization
Organizing and running a fundraising event, like the Hockey Team Fights Cancer project (raised over $5,000 last fall), a benefit for someone with a disease, a game night at Grand Slam, a 5K race for the Make a Wish foundation, or making baby blankets for hurricane victims
Briefly assess each team member’s performance. If you had to give each person, including yourself, a grade, what would it be and why? To compare individual contributions, if you had 100 points to allocate to your team, how would you allocate them? If you’re an Apprentice fan, what would be the
What were your roles and responsibilities on the group project?How well do you think you performed on this project?
If you had to give your team a grade for the project, what would it be? Why?
Collaborate on Text documents within Basecamp
Upload, download, and manage files
Create To-do lists (similar to parts of a WBS)
Have discussions
Teaching ideas, including information on using real projects in classes and using other cases, and inputs from other instructors.
Several test banks and sample tests
A solution manual for the text
An instructor manual for the text
Lecture slides for each chapter, created in PowerPoint. Note:These slides are copyrighted and must remain on a secure site.Instructors can copy them onto their own school’s secure network and make changes as desired.
Additional resources related to project management, including advice for certifications, more resources on Agile, and links to other useful sites.
Links to several valuable sites under the Resources tab, including project management simulation software tools, as described later in this appendix
Microsoft Project 2013 data files for performing steps in Appendix A
Template files, as described in the following section
Jeopardy-like games for each chapter, another method for testing your understanding of materials
Interactive, multiple-choice quizzes for each chapter where you can test your understanding of key concepts
c. Write a two- to three-page report describing your experience.What did you learn about Project 2013 from this exercise?How do you think Project 2013 helps in managing a project?You may also want to interview people who use Project 2013 for their experiences and suggestions
b. Track your progress on your team project by entering actual cost and schedule information. Create a new baseline file if there have been a lot of changes. View earned value information when you are halfway through the project or course. Continue tracking your progress until the project or course
Save your file as a baseline and print it out send it to your instructor, as desired.
a. Create a detailed WBS, including several milestones, estimate task durations, link tasks, add tasks to the timeline, and enter resources and costs, assign resources, and so on.
4. If you are doing a team project as part of your class or for a project at work, use Project 2013 to create a detailed file describing the work you plan to do for the project.
c. Make up actual information for Project X (or a similar project). Assume some tasks are completed as planned, some take more time, and some take less time. View and then print out or submit the tracking Gantt chart.
b. Use the information in Chapter 4 under the section called Developing the Project Schedule to create the Gantt chart for Project X. Also create the network diagram for Project X.Make sure both will print out on one page each, then print or submit them to your instructor. Assume the start date was
a. Review one of the sample WBSs provided in Chapter 4 (or that you find elsewhere). Indent tasks and use the automatic numbering feature. Print out or submit your file.
3. Use some of the information in the body of the text An Introduction to Project Management (or find a sample WBS and Gantt chart on your own). Enter the WBS into Project 2013 to practice your Project 2013 skills.
c. Continue performing the steps, even if you do not have to print out more screens. Write a one-to-two page paper describing the capabilities of Project 2013 and your opinion of this software. What do you like and dislike about it?
b. The earned value table, similar to Figure A-55.
a. The myschedule file with durations and dependencies entered, similar to Figure A-38.
2. Continue performing the steps in this appendix, starting with the section called Developing the Schedule. Print out the following screens or send them to your instructor, as directed:
1, phase 2, phase 3, and phase 4. Include at least four tasks and one milestone under each of these main categories, using meaningful, fictitious names for them. Enter 0 for the duration of the milestone
e. Create a new Project file called generic-wbs that shows the WBS for a generic project. Make the main categories phase
d. The mywbs file with automatic outline numbers and a project summary task, similar to Figure A-25.
c. The Customer Service file filtered to show only milestones, similar to Figure A-21.
b. The Schedule table view for the Customer Service file, similar to Figure A-16.
a. The adjusted Customer Service file as shown in Figure A-13(complete through step 5 first).
1. To make sure you understand the information in this appendix, perform the steps yourself. Print out the following screens or send them to your instructor, as directed:
10. Where can you access apps created for Project 2013?
9. How can you copy a Timeline from Project into other applications and access other application files from within Project 2013?
8. What type of information do you see in the Earned Value table?
7. How do you establish a baseline in Project 2013 and enter actual information?
6. How can you use the Team Planner to assign resources and reduce overallocations?
5. How can you make sure that resource assignments do not mess up your schedule?
4. How do you enter task durations and establish dependencies between tasks?
3. How do you create a WBS in Project 2013?
2. What are the new features of Project 2013?
1. What are some unique features of project management software?
Project 2013 uses a default calendar with standard workdays and hours. Remember to change the default calendar if needed, as shown earlier.
To enter recurring tasks, such as weekly meetings, select Recurring Task from the Task button under the Task tab, Insert group. Enter the task name, the duration, and when the task occurs. Project 2013 will automatically insert appropriate subtasks based on the length of the project and the number
If you want task dates to adjust according to any other task dates, do not enter exact start and finish dates. Instead, enter durations and then establish dependencies to related tasks.
You can enter the exact start and finish dates for activities instead of entering durations in the automatic scheduling mode. To enter start and finish dates, move the split bar to the right to reveal the Start and Finish columns. You normally only enter start and finish dates in this mode when
To mark a task as a milestone, enter 0 for the duration. You can also mark tasks that have a non-zero duration as milestones by checking the “Mark task as milestone” option in the Task Information dialog box on the Advanced tab. You simply doubleclick a task to access this dialog box. The
Automatically Scheduled tasks have Start, Finish and Duration values calculated by Project based on dependencies, constraints, calendars, and other factors
Manually Scheduled tasks have user-defined Start, Finish and Duration values. Project will never change their dates, but may warn you if there are potential issues with the entered values.
A task can be either Manually Scheduled or Automatically Scheduled.
The file name displays centered at the top of the screen.When you open a Blank Project after starting Project 2013, it opens a new file named Project1, which is shown in the title bar. If you open a second Blank Project, the name will be Project2, and so on, until you save and rename the file.
The first column in the Entry table is the Indicators column.The Indicators column displays indicators or symbols related to items associated with each task, such as task notes or hyperlinks to other files. The second column displays if a task is manually or automatically scheduled, as described
You can make the Entry table more or less wide by using the Split bar. When you move the mouse over the split bar, your cursor changes to the resize pointer. Clicking and dragging the split bar to the right reveals columns for Resource Names and Add New columns.
The areas where you enter information in a spreadsheetlike table are part of the Entry table. For example, you can see entry areas for Task Name, Duration, Start, Finish, and Predecessors.
The default view is the Gantt chart view, which shows tasks and other information as well as a calendar display. You can access other views by clicking the View icon on the far left side of the ribbon.
The default manual scheduling for new tasks is on the lower left of the screen. You can click that option to switch to automatic scheduling.
The timeline view is displayed below the ribbon.
The Ribbon, tabs, and Quick Access toolbar are similar to other Office applications.
Easy access: If you have Project Online, Windows 7 (or later), and an internet connection, you can access a full version of Project from any location, similar to the new Office applications.Next, you will learn some basic information about Project 2013 and explore the main screen elements and Help
Cloud storage: You can easily save files to your own SkyDrive or to your organization’s shared site. From there you can access and share your files from Project 2013 and other Office applications. Note that Project Online is delivered through Office 365 and used totally online.
Shared meetings: If you export Project 2013 reports, timelines, or data to other Office programs, you can use the new sharing feature to join online meetings, share your PowerPoint slides, Word documents, Excel spreadsheets, and OneNote notes from any supported device, even if Office isn’t
Extended dates: You can set task and project dates up to 12/31/2149.
Task paths: You can now highlight any task and see its task path.All of the task’s predecessor tasks show up in one color, and all of its successor tasks show up in another color.
New collaboration features: You can stay in touch with team members by getting progress updates, asking questions, or having strategy discussions, all without leaving Project 2013.You can hover over a name and start an IM session, video chat, email, or phone call. You must have Lync 2010 or later
Improved reports: With Project 2013, you can create professional reports and add pictures, charts, animation, and links to clearly share project status information. An entirely new set of preinstalled reports are available, including burndown reports, a popular chart used for agile projects. The
Providing other advanced project management features: Project management software often provides other advanced features, such as setting up different types of scheduling dependencies, determining the critical path and slack for tasks, working with multiple projects, and leveling resources. For
Setting a baseline and tracking progress: Another important concept of project management is preparing a plan and measuring progress against the plan. Project management software lets you track progress for each task. The tracking Gantt chart is a nice tool for easily seeing the planned and actual
Integrating scope, time, and cost data: The WBS is a key tool for summarizing the scope of a project, and the Gantt chart summarizes the time or schedule for a project. Project management software allows you to assign cost and other resources to tasks on the WBS, which are tied to the schedule.This
Creating work breakdown structures, Gantt charts, and network diagrams: A fundamental concept of project management is breaking down the scope of the project into a work breakdown structure (WBS). The WBS is the basis for creating the project schedule, normally shown as a Gantt chant. The Gantt
3. Based on your team’s experiences on your class project and your work experiences, prepare a short paper, presentation, or video describing what you believe are the most useful best practices for project management. Be sure to include specific examples that describe the best practices you
2. Research two or three different project management maturity models in more detail, such as those described in this chapter. Several include a sample or free assessment you can take to determine your organization’s maturity level. Summarize the results as well as other information about the
1. Read one of the reports or books listed in the Endnotes. Summarize key information in this document and your opinions of it in a two-tothree-page paper. Also prepare a short (10-15 minute presentation) on the topic.
6. Watch the video mentioned in the Video Highlights where Diane Sawyer interviews Dr. Randy Pausch. Watch at least one other video about the lecture (or the entire lecture itself) and review the Web site www.thelastlecture.com. Prepare a short paper, presentation, or video summarizing some of the
5. Search for articles and research done in the past three years regarding best practices in project management. What do you think about the quality of what you found? Summarize the findings of least two articles and one research study in a short paper or presentation.
4. Interview an experienced project manager about best practices he or she has used on an individual and organizational level. Document your findings in a short paper, presentation, or video.
3. Skim PMI’s latest version of OPM3. Summarize key information in this document and your opinion of it in a one-to-two-page paper.
2. Read information from one of the studies referenced in this chapter on project management maturity models or best practices. Summarize your findings in short paper or presentation.
1. Review the project management best practices presented in this chapter or describe several used in an organization you are familiar with. Select any two of them and write a short paper describing how each practice could help improve project management. Develop examples of how they could be
5. Do you believe that developing and applying project management skills can help most individuals and organizations? Justify your response
4. What is a project management maturity model? What is CMMI? What benefits have studies shown from increasing project management maturity levels in organizations?
3. What are some of the things that alpha project managers do differently from other project managers?
2. Why should organizations identify and use best practices? What are the main categories of best practices developed as part of OPM3?
1. What is a best practice in general? Give examples of best practices in an area unrelated to project management, such as nutrition, exercise, or child rearing.
Formally close projects and share lessons learned.
Be clear and honest in communicating project status information, and share the responsibility for project communications with the entire project team.
Follow a deliverable acceptance process to verify project scope.
Work with suppliers to ensure that deliverables are produced properly.
Develop and follow a formal change-control process.
Include a detailed statement of work and schedule in contracts.
Use formal supplier evaluation procedures to help select sellers.
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