1. Add a separate section to your initial document to provide a brief account of the negotiation and the agreed outcome.

Negotiation:

Roleplay Script:

Role: Negotiator

Setting: A meeting room

Participants: Negotiator (N), Management representative (M), Stakeholder (S)

N: Good morning, thank you for attending this negotiation meeting. Our objective today is to come to a mutually acceptable agreement that meets the needs of all parties involved. Let's begin by discussing the issues that need to be resolved.

M: Our main concern is the budget. We have limited funds available and need to ensure that we can deliver the project within the allocated budget.

S: Our concern is ensuring that the project meets the needs of our stakeholders. We need to ensure that the project delivers value and benefits to the community.

N: Thank you for outlining your concerns. In order to move forward, we need to explore possible solutions that meet both of your needs. Can you please provide more details on what each party is proposing?

M: We suggest reducing the scope of the project to fit within the budget. This will mean we may have to cut some features and functionalities.

S: We understand the budget constraints but reducing the scope may impact the benefits the project brings to the community. We suggest exploring alternative funding sources or prioritizing certain features that provide the most value.

N: Thank you for your proposals. It seems like there may be a possible compromise between reducing the scope and exploring alternative funding sources. Can we explore this further?

M: We could explore alternative funding sources but we need to ensure that they are viable and can be secured within the project timeline.

S: We agree that exploring alternative funding sources could be beneficial but we also need to ensure that the project meets the needs of our stakeholders.

N: Thank you for your input. It seems like we may need to do some further research and analysis to determine the feasibility of alternative funding sources and prioritizing certain features. Can we reconvene at a later date to continue our discussion?

M and S: Yes, that would be fine.

PowerPoint Example:

Title: Negotiation Process

Slide 1: Introduction

• Purpose of the negotiation
• Participants involved
• Agenda

Slide 2: Key Issues

• Identify key issues and concerns
• Determine the positions and arguments of both sides

Slide 3: Planning

• Develop a negotiation strategy
• Consider tactics and techniques

Slide 4: Confidentiality

• Clarify any confidentiality requirements
• Act accordingly to ensure confidentiality is maintained

Slide 5: Summary

• Document initial discussions and plans
• Summarize key findings
• Determine ideal outcome

Slide 6: Negotiation Process

• Making the first proposal and setting the tone of the negotiation
• Listening to other counter-proposals
• Discussing the proposals and positions
• Renegotiating proposals
• Seeking compromise (if needed)
• Agreeing on an outcome together

Slide 7: Communication

• Use active listening and questioning to seek and confirm information
• Adapt communication style as necessary to achieve outcome
• Address problems and analyze options

Slide 8: Relationship Building

• Be respectful of other people's opinions and values
• Seek to build trust in the relationship

Slide 9: Conflict Resolution

• Use additional conflict resolution skills if needed
• Manage the negotiation effectively

Slide 10: Conclusion

• Brief account of the negotiation
• Agreed outcome

Slide 11: Attach Document

• Attach completed and checked document to workbook

Slide 12: Thank You

• Thank participants for their time and contributions.