$1.$ True or False

Indicate whether the following statements are True or False by ticking in the relevant column:

Statement True? False?

a$.$ When a bank transfers files from one branch to another, it

must ensure that records do not get lost or misplaced.

$($US$115855$ SO$3$ AC$2,$ AC$4)$

b$.$ The ISO standards cannot be used as a quality

management record by a manufacturing company.

$($US$115855$ SO$2$ AC$3,$ AC$5,$ SO$5$ AC$1)$

c$.$ The introduction of Help screen for users is a way that

administration systems can be simplified. $($US$110531$

SO$3$ AC$5,$ SO$4$ AC$2)$

d$.$ An advantage of auditing a new administration system is

to positively reassure that the system is operating

satisfactorily. $($US$110531$ SO$4$ AC$1)$

e$.$ All businesses must keep documents for a period of five

years. $($US$115855$ SO$5$ AC$1)$

f$.$ An information system involves only machines to collect,

transform and disseminate information in a business.

$($US$110531$ SO$1$ AC$1,$ AC$3$; US$115855$ SO$4$ AC$1)$

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Statement True? False?

g$.$ Internal role players of an organisation include the management structures. $($US$115855$ SO$1$ AC$2,$ SO$3$ AC$3$; US$110531$ SO$2$ AC$5,$ SO$3$ AC$2,$ SO$4$ AC$2)$

h$.$ Information provided for people outside the organisation tends to be less accurate and presentable. $($US$115855$ SO$2$ AC$2,$ AC$3$; US$110531$ SO$3$ AC$2)$

$-[8]-$

$2.$ Multiple Choice

For each of the questions or statements below, select only ONE of the possible answers given which you believe to be the correct one.

$($US$115855$ SO$1$ AC$3,$ SO$2$ AC$1)$

a$.$ Which statement is not true? Tick to select

Computerised storage can be on access cards.

Computerised storage can be on the extranet.

Computerised storage can be on the intranet.

$($US$115855$ SO$1$ AC$1,$ AC$2,$ SO$4$ AC$2,$ AC$3,$ SO$5$ AC$2)$

b$.$ Information systems are incomplete unless outputs Tick to select

produced are fully communicated to $.........................$

All customers

Management

Competitors

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$($US$115855$ SO$2$ AC$2,$ SO$4$ AC$1)$

$..............$c$.$Inalawfirm,itisgoodpracticeto the Tick to select

original paper$-$based document.

Store

Shred

Summarize

$($US$115855$ SO$1$ AC$3)$

$...........$d$.$Librariesusethe filing method Tick to select

Duplex$-$Alphabetical

Alpha$-$Numerical

Dewey

$($US$110531$ SO$2$ AC$1)$

e$.$ A possible strength of an existing administration Tick to select

system could be

$...........................$

Poor response times

Efficiency

Duplication

$($US$115855$ SO$1$ AC$3,$ SO$4$ AC$1,$ AC$2)$

f$.$ A filing system used in large law firms. Tick to select

Centralised

Decentralised

Manual

All of the above

None of the above

$-[12]-$

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$3.$ Match the column

Match the term on the left with its matching explanation on the right. Write down only the letter of the left column with the number of its explanation. For example, if you believe that $2$ is the correct explanation for a$,$ you would write $$a $2$ and so on$.$

Term Explanation

a Rotary card filing $($US$115855$ SO$1$ AC$3)1$ Macro$-$environmental

changes

b Environmental scanning $($US$115855$ SO$32$ Remuneration

AC$1,$ SO$4$ AC$1,$ AC$2)$

c A reason for developing a new $3$ Data should be

information system $($US$110531$ SO$1$ AC$3,$ reliable

SO$2$ AC$3$ SO$3$ AC$4$; US$115855$ SO$4$

AC$1,$ AC$3,$ SO$5$ AC$1,$ AC$2,$ AC$3)$

d Written particular of employment in the $4$ Insurance policy

BCEA $($US$115855$ SO$2$ AC$2,$ AC$3,$ AC$5,$

SO$4$ AC$1)$

e Method of record storage $($US$1158555$ Can be used in law

SO$1$ AC$3)$ firms

f Data integrity $($US$115855$ SO$3$ AC$3,$ AC$4)6$ Paper$-$based

documents must be

kept e$.$g$.$ Proof of

identity

g Financial Intelligence Centre Act $7$ WWW

$($US$115855$ SO$2$ AC$1,$ AC$4,$ AC$5)$

h An example of vital information $8$ Improve security

$($US$115855$ SO$2$ AC$1,$ AC$3,$ AC$5)$

i Tickler box filing system $($US$115855$ SO$19$ File business cards

AC$3)$

a $-\_\_\_\_\_$

b $-\_\_\_\_\_$

c $-\_\_\_\_\_$

d $-\_\_\_\_\_$

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e $-\_\_\_\_\_$

f $-\_\_\_\_\_$

g $-\_\_\_\_\_$

h $-\_\_\_\_\_$

i $-\_\_\_\_\_$

$-[9]-$

$4.$ Match the column

Match the term on the