3.7 Using the template below, draft an email to the Project Owner outlining the issue that has arisen from the current governance arrangements, including how you will manage the situation moving forward. | must inform you of a situation that has arisen on the construction of the new building at the school we are currently involved in developing. During a regular inspection of the work being carried out, the principle & teachers have noticed that the retaining walls currently being installed will impede the view of the teachers and will cause areas where teachers won't be able to supervise. This risk for not foreseen in the design phase. In response, the contractor proposed an altemative design that removed the retaining walls and created a declining recreational area, which was agreed upon by all parties involved. However, the contractor has now submitted a progress claim that includes costs associated with this design change, such as the removal of the retaining walls, revised landscaping plans, and additional earthworks. | have reviewed the claim, and it appears that the costs for this variation have been included without proper formal approval or documentation through the agreed change order process, which has led to a dispute between the contractor and our team. Plans Moving Forward Will Be: Review! Of Contract: | will be reviewing the terms of the contract regarding variations and make sure that all necessary documentation and approvals are in place. Exploring options for retrospective approval or partial compensation, subject to your guidance and the Department's policies Future Variations / Scope Changes: | will ensure that any future variations or scope changes are cormectly documented and approved before any work is commenced. | will also be sending oul an escalation chart to all stakeholders and informing them of the correct methods of communication for any concerns in the future. Contractor: | will be having a meeting with the contractor to see if we can come to a resolution to the variation and will be communicating the escalation chart to them for future reference | will keep you updated on developments and provide a detailed report once the matter is resolved. Please feel frae to reach out to me if you have any concenns of would like to discuss the situation further Yours sincerely ~) Commented [MKS]: You are putting for your recomme#nrdation for approval based upon your diecussion/investigation with the stakeholders. You must present @ position to the PO and you are asking them to approve your recommendation