a An Interministerial Committee has been set up to organized and mobilize resources for a Womens Day event. The event will be officially opened by the Vice President. The Department of Buildings in the Ministry of Works and Supply recently received an order to carry out maintenance works at Cabinet Office in preparation for the event. As the accountant at Ministry of Works and Supply and a member of the interministerial committee you have taken note of the events:

January Committee of Womens Day meeting.

January Department of Buildings receives purchase order of P from Cabinet Office to carry out maintenance works.

January Procurement Committee at Ministry of Works and Supply approves request of P from Director Buildings to procure supplies.

January Chief Procurement Officer approves purchase of supplies on account for P

January Buildings Department start maintenance works at Cabinet Office.

February Committee of Womens Day meet to review progress on preparation of Womens Day Event

February Buildings Department complete works and invoice Cabinet office

P

February Buildings Department pays P for supplies got on account

March Womens Day event official opened by Vice President.

March Cabinet Office pays Buildings Department P by cheque.

Required:

i Discuss the terms cash and accrual accounting. marks

ii Outline one advantage and disadvantage of using cashing accounting. marks

iii From the events listed above prepare Revenue & Expenditure statement for the Months January to March

Using Cashing Accounting marks

Using Accrual Accounting marks

b Public procurement is guided by universal principles and code of conduct that ensure efficient and effective use of public resources.

Required:

i Define the term procurement. marks

ii Briefly describe the fundamental principles of public procurement and state reasons why the procurement process is key to Pubic Financial Management? marks