A) Based on the following information write the Communications Management Plan. You are the Project Manager for the Project called- Safe House for Disaster Management in Wata Community. The value of this project is USD$2million and the project duration is 18 months. These are the project Team Members, Project Finance Manager, Project Quality Manager, Project Assistant Manager, HR Officer, 3 Engineers, 2 Handyman, 2 Administration staff. You can also make assumptions to the information provided above in order to write your Communications Management Plan.

B) Please, do not use your own project idea.

C) Ensure each section of this communications management plan is well written.

INTRODUCTION The Communications Management Plan is an integral part of any project management plan. The purpose of the Communications Management Plan is to define the communication requirements for the project and how information will be distributed.

COMMUNICATIONS MANAGEMENT APPROACH: This section describes the approach the organization will use for managing communications throughout the projects life cycle.

COMMUNICATIONS MANAGEMENT CONSTRAINTS: This section describes the project constraints in terms of communications. All projects are subject to limitations and constraints as they must be within scope and adhere to budget, scheduling, and resource requirements.

STAKEHOLDER COMMUNICATIONS REQUIREMENTS: This section describes any specific project communication requirements from stakeholders. Most projects consist of a broad range of stakeholders all of whom may have differing interests and influence on the project.

ROLES: This section defines the role of the Project Manager, Project Team, Stakeholders and other key persons in the project and describes the responsibilities of these roles with regards to project communications. Name, Role, Responsibilities

PROJECT TEAM DIRECTORY: The following table presents contact information for all persons identified in this communications management plan. The email addresses and phone numbers in this table will be used to communicate with these people. Role, Name, Title ,Organization/Department Email Phone

COMMUNICATION METHODS AND TECHNOLOGIES: This section describes the communications methods and technologies that will be used in the project. Many times, the methods and technologies used to communicate are just as important of a consideration as the information being communicated. Imagine a large project with many stakeholders who all have different technological capabilities.

COMMUNICATION MATRIX: The following table identifies the communications requirements for this project. Communication Type, Objective of Communication, Medium, Frequency, Audience, Owner, Deliverable, Format .

COMMUNICATION FLOWCHART: This section defines the communications flowchart. Flowcharts provide a visual representation of a process or processes which often allow a better understanding of how the process is intended to work. A flowchart provides all stakeholders with a better understanding of the steps involved with the distribution of all project communications.

MEETING GUIDELINES: This section defines the project meeting guidelines.

COMMUNICATION STANDARDS This section defines the communications standards. Standardization is a proven way to simplify the complexities of project management communications.

COMMUNICATION ESCALATION PROCESS: This section defines the communication escalation process. As issues or complications arise with regards to project communications it may become necessary to escalate the issue if a resolution cannot be achieved within the project team. Project stakeholders may have many different conflicting interests in a given project. While escalations are a normal part of project management, there must be a documented process that defines how those escalations will take place. Priority, Definition, Decision Authority, Timeframe for Resolution

INFORMATION-VALIDATION: This section describes the information validation process to optimise quality and accuracy of data and communication.

COMMUNICATION MANAGEMENT REVIEW: This section includes a description of what will be included in the Communications Management Review as well as the frequency of the meetings and who will participate. This section documents how the project team will analyze various processes, determine where improvements can be made, and implement improvement measures.

CONCLUSION