ABC Motorworks Pte Ltd performs motor vehicle maintenance and repairs for its customers. The workshop keeps...

 

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ABC Motorworks Pte Ltd performs motor vehicle maintenance and repairs for its customers. The workshop keeps commonly used spare parts, but more specialised parts will be ordered from the distributor whenever required. The following describes the spare parts requisition and ordering process: The mechanic will check with the storekeeper on the availability of the required spare parts. The storekeeper logins to the ERP system's inventory management module, enters the part number(s) and checks against the availability of the spare part(s). If the part(s) is/are available, the storekeeper will prepare a stock requisition form with the part numbers and quantity required, and hand it to the mechanic to complete the job details, such as the Job ID, car plate number, and so on. This stock requisition form will be returned to the storekeeper to retrieve the part(s) from the store for the mechanic. The storekeeper will issue the part(s) from the store to the mechanic, and update the inventory system on the part(s) issued with corresponding job details. The form will be filed in date sequence in a ring binder. In the event if the parts are not available in the store, the storekeeper will check the ERP purchasing module on possible previously issued purchase order (PO) for the parts. If there is no prior PO, the storekeeper will email the purchasing department to issue the PO. The storekeeper will inform the mechanic of the possible delays due to unavailability of parts. Once the Purchasing Clerk receives the various emails on purchasing requests, he will consolidate the requests and prepare the various POs in the ERP Purchasing Module. Two copies of the PO will be printed; one to be routed to the Purchasing Manager for signature, and second to be physically kept in arch file by PO number sequence. On a monthly basis, the Purchasing Clerk will generate the Monthly PO Report from the ERP system. Illustrate with a standard flowchart of not more than 3 pages to depict the spare parts requisition and purchase ordering process as described above. Any reasonable assumptions made should be stated as part of your answers accordingly. ABC Motorworks Pte Ltd performs motor vehicle maintenance and repairs for its customers. The workshop keeps commonly used spare parts, but more specialised parts will be ordered from the distributor whenever required. The following describes the spare parts requisition and ordering process: The mechanic will check with the storekeeper on the availability of the required spare parts. The storekeeper logins to the ERP system's inventory management module, enters the part number(s) and checks against the availability of the spare part(s). If the part(s) is/are available, the storekeeper will prepare a stock requisition form with the part numbers and quantity required, and hand it to the mechanic to complete the job details, such as the Job ID, car plate number, and so on. This stock requisition form will be returned to the storekeeper to retrieve the part(s) from the store for the mechanic. The storekeeper will issue the part(s) from the store to the mechanic, and update the inventory system on the part(s) issued with corresponding job details. The form will be filed in date sequence in a ring binder. In the event if the parts are not available in the store, the storekeeper will check the ERP purchasing module on possible previously issued purchase order (PO) for the parts. If there is no prior PO, the storekeeper will email the purchasing department to issue the PO. The storekeeper will inform the mechanic of the possible delays due to unavailability of parts. Once the Purchasing Clerk receives the various emails on purchasing requests, he will consolidate the requests and prepare the various POs in the ERP Purchasing Module. Two copies of the PO will be printed; one to be routed to the Purchasing Manager for signature, and second to be physically kept in arch file by PO number sequence. On a monthly basis, the Purchasing Clerk will generate the Monthly PO Report from the ERP system. Illustrate with a standard flowchart of not more than 3 pages to depict the spare parts requisition and purchase ordering process as described above. Any reasonable assumptions made should be stated as part of your answers accordingly.

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Optimized Spare Parts Requisition and Purchase Ordering Process Flowchart ABC Motorworks Document Purpose This document depicts the standardized flowc... View the full answer