After you compose your message, you need to proofread. You dont want to spend a lot of time composing the message and then have the reader misunderstand it because of poor grammar or punctuation.

1. What questions should you ask yourself when proofreading? Check all that apply.

a. Did I spell the recipients name correctly?

b. Did I place a comma before coordinating conjunctions that appear in compound sentences?

c. Should I send a letter or an e-mail?

d. Did I consider the recipients needs and expectations?

2. If anyone wants to come to my office to see my new computer let me know.

a. Punctuation

b. Spelling

c. Names and numbers

Read the scenario, and then answer the question.

You are preparing to proof a recommendation report for the executive team. Your HR team has worked on this report for several months, and the report is 179 pages long. You know the executive team demands excellence, and you want to impress them.

3. Which of the following proofreading strategies would be most appropriate for this situation?

a. Proof electronically, using the down arrow to reveal one line at a time as you look for misspellings and small mistakes.

b. Print a double-spaced copy of the report body, read the message at least twice, and enlist a proofreading buddy.

c. Design your own proofreading marks that are specific to the recommendation report you are working on.

4. Which of the following items should be on your revision checklist? Check all that apply.

a. Evaluate your final product.

b. Dont use clichs or slang.

c. Keep the message simple.

d. Eliminate flabby expressions.

e. Avoid headings and boldface.