Answer these questions based on the paragraph keep it simple as possible

1). The last step chapter 5 describes before committing/finishing a document is to test your design. Describe the guidelines/process for doing this?.

Readers judge a document by how it looks as much as by what it contains, and first

impressions are especially important. A dense page of long paragraphs will often

discourage or annoy readers even before they begin reading. A page designed to

help readers locate important information, however, may add to the persuasive-

ness of your position or convince your readers to put a little more effort into find-

ing what they need and understanding what they find.

Effective document design is built on principles of visual perceptionon how

human beings perceive and interpret visual information. For example,

Contrast: Different items must be visibly different, especially more important

and less important items.

Alignment: Related items must be aligned with each other, and every item

must be aligned with some other item (or risk looking misaligned).

Proximity: Related items must be positioned close together.

Size: Greater size implies greater importance.

Repetition: Repetition of design creates unity and builds familiarity

2). In the section Writing at work versus writing at school The most fundamental characteristic of technical writing rests in the legal liability associated with workplace information. It then describes 9 ways to avoid potential security breaches. Describe the three that you feel are the most important ways from this list. Include why you think they are the most important?

To avoid potential security breaches:

Remember that any text message you send will not be secure and may be

legally accessed, whether the cell phone you use belongs to you or your

employer. Company e-mail can be viewed by the company webmaster. Once

you begin working for an organization, use caution in what you discuss via

text message and e-mail.

Avoid blogs, unless your company uses secure blogs for creating collaborative

reports, for example. Remember that others can see what you have written. Be sure

that your comments exemplify tasteful, helpful, and accurate tone and content.

Any electronic communicationtexts, e-mails, and social media messages

can be subject to subpoena. Your Internet provider must comply with good

cause subpoenas. Again, what you say in cyberspace never goes away.

Avoid using browsers available on company computers to locate information

on any topic not related to your work.

Use social media carefully. Your company may have a page on one of the social

media sites, but do not use it or respond to it. Ask the purpose of the site and the

rules for its use by employees. Note: Many students have been expelled from their

universities for inappropriate use of social media. A business organization, because

of concerns for information security, will watch how employees use social media.

You can lose your job if your comments on blogs, wikis, and other forms of social

media disparage the organization and perhaps divulge proprietary information.

Many organizations, before they hire new employees, will check social media

to see what potential employees have said about themselves. Again, criminals

across the world also check. Divulging confidential information, personal

or professional, can have major consequences for you and organizations for

which you work, have worked, or will work. Because virtual messages never

go away, ask yourself, If I decided to run for public office in 20 years, would

I want people I dont even know to see what I said about myself today?

3). Chapter 2 begins with the section Understand Your Readers The Heart of the Planning Process. Under it there is the subsection Determine your readers and their perspectives. Describe and define the different things that contribute to peoples perspectives as described in that section?

To achieve the three goals just listed, you must pursue the following four tasks, both

before you begin to write and while you are actually composing your document:

1. Determine as fully as possible who will read what you write.

2. Know the goals you want your writing to achieve and the business context in

which you need to communicate.

3. Understand your role in the organization as a writer and how your role should

be reflected in what you write.

4. Determine the content by considering your readers frame of reference and

your purpose in writing

4). Chapter 2 describes a six step composing process. Define these six steps.?

The composing process, integral to your analysis of audience, has six main stages:

1. Analyzing the situation

2. Choosing/discovering information

3. Arranging information

4. Drafting

5. Revising

6. Editing the finished draft

A writer who tries to do all stages at once usually creates a document that will

fail. Research has shown that good writers usually follow a standard processone

that will make your writing tasks easier and the results more effective

5). Chapter 7 gives five Guidelines for Dealing with Tone. Based on these guidelines, describe what you would do to check your correspondence for tone?

You cannot anticipate every possible meaning that your message will have for your

reader, but you can achieve clarity and maintain goodwill if you keep the following

guidelines in mind as you compose your letter, memo, text, or e-mail:

Allow more time for designing messages about sensitive issues or that might

be subject to misreading. Try to avoid sending bad news by text or e-mail.

Anticipate the emotional impact of messages that will convey negative

or disappointing news. People often take bad news personally and may be

more inclined to take offense or respond with anger, confusion, or suspicio

Dissatisfied readers could attach unintended meaning or motives to individual

words and phrases.

Always analyze your reader as carefully as possible, particularly the readers frame

of reference and attitude toward both you and the subject. Always be courteous.

Read aloud what you have written. When you hear what you have written, you

may often detect words and phrases that dont convey the attitude you intend.

For any especially difficult message, compose the message, save the draft, and then

let it sit for a while. Later, read the message aloud to check for clarity and courtesy