Assessment 1 - Portfolio Plan, Draft and Finalise Simple Documents For your organisation for one you are familiar with) plan, draft and finalise three different simple documents that are used commonly in the organisation for internal or external use. Ensure you accurately convey the required basic information in a format suitable for use. Take into account your organisational policies and procedures for document production. You must submit your plan, draft and final document for each document. Your plan should show that you have identified audience and purpose format and structure key points for inclusion organisational requirements method of communication means of communication You could use a table similar to this one to plan your document: Who is the audience? What is the purpose? What is the best format? What structure would be best? What are the key points that need to be included? What are the main organisational requirements for this sort of document? What is the method of communication eg formal/ informal, inclusive etc? What is the best means of communication eg word document, spreadsheet. database, email, webpage etc? Your draft should show evidence that you have checked for suitability of tone, audience, purpose, format and communication style. readability. grammar, spelling, and sentence and paragraph construction, sequencing and structure that it meets organisational requirements and that you have asked someone to proofread it lyou can ask them to initial or comment Your final document should show evidence that you have made necessary changes indicated the intended recipient One mark for each of the following: audience and purpose are identified in plan format and structure are identified in plan key points for inclusion are listed in plan organisational requirements are identified in plan method of communication is identified in plan means of communication is identified in plan draft document communicates key points additional information that is required is included draft has been checked for suitability of tone for audience, purpose, format and communication style draft has been checked for readability, grammar, spelling, and sentence/ paragraph construction draft has been checked for sequencing and structure draft has been checked to ensure it meets organisational requirements draft has been proofread, where appropriate, by another person, supervisor or colleague final version has necessary changes intended recipient has been indicated grammar spelling punctuation Assessment 1 - Portfolio Plan, Draft and Finalise Simple Documents For your organisation for one you are familiar with) plan, draft and finalise three different simple documents that are used commonly in the organisation for internal or external use. Ensure you accurately convey the required basic information in a format suitable for use. Take into account your organisational policies and procedures for document production. You must submit your plan, draft and final document for each document. Your plan should show that you have identified audience and purpose format and structure key points for inclusion organisational requirements method of communication means of communication You could use a table similar to this one to plan your document: Who is the audience? What is the purpose? What is the best format? What structure would be best? What are the key points that need to be included? What are the main organisational requirements for this sort of document? What is the method of communication eg formal/ informal, inclusive etc? What is the best means of communication eg word document, spreadsheet. database, email, webpage etc? Your draft should show evidence that you have checked for suitability of tone, audience, purpose, format and communication style. readability. grammar, spelling, and sentence and paragraph construction, sequencing and structure that it meets organisational requirements and that you have asked someone to proofread it lyou can ask them to initial or comment Your final document should show evidence that you have made necessary changes indicated the intended recipient One mark for each of the following: audience and purpose are identified in plan format and structure are identified in plan key points for inclusion are listed in plan organisational requirements are identified in plan method of communication is identified in plan means of communication is identified in plan draft document communicates key points additional information that is required is included draft has been checked for suitability of tone for audience, purpose, format and communication style draft has been checked for readability, grammar, spelling, and sentence/ paragraph construction draft has been checked for sequencing and structure draft has been checked to ensure it meets organisational requirements draft has been proofread, where appropriate, by another person, supervisor or colleague final version has necessary changes intended recipient has been indicated grammar spelling punctuation