Assignment #$2$: Business Communication Writing $($Engl$231)$

Task One:

Evaluate an employee's performance based on the provided data for their $6-$month probation period, and prepare a report with your recommendation on their future at the company.

$\backslash$table$[[$Month$,\backslash$table$[[$Sales$],[$Targets$],[$Met$]],\backslash$table$[[$Client$],[$Seodback $($out of $5)],[$Score$]],\backslash$table$[[$Projects$],[$Completed$]],\backslash$table$[[$Expected$],[$Projects$]],$Attendance,$\backslash$table$[[$Team$],[$Collaboration$]]],[$January$,75\%,3\mathrm{.}8,2,3,100\%,$Excellent$],[$February$,90\%,4\mathrm{.}5,1,2,95\%,$Good$],[$March$,70\%,3\mathrm{.}5,3,3,90\%,$Needs$],[$April$,85\%,4\mathrm{.}0,2,3,92\%,$Excellent$],[$May$,60\%,3\mathrm{.}0,4,2,95\%,$Excellent$],[$June$,80\%,4\mathrm{.}3,1,2,100\%,$Good$]]$

$*$Team Collaboration is qualitatively assessed by the employee's immediate supervisor, considering factors such as communication, support for colleagues, and contribution to team goals.

In your short report:

$-$Structure the short report in a way which includes the basic sections that need to be present in a short report $($purpose$,$ description of findings, analysis, and recommendations$)$

$-$Analyze the performance data, integrating both quantitative outcomes $($sales targets, client feedback, projects completed vs$.$ expected, attendance$)$ and qualitative feedback $($team collaboration$).$

$-$Identify the employee's strengths and areas for improvement, considering their overall contribution and potential areas of growth.

$-$Reflect on the balance between quantitative metrics and qualitative assessments in determining the employee's fit and potential within the company.

$-$Conclude with a reasoned recommendation regarding the employee's future in the company, considering their performance trajectory, consistency, and team dynamics.

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Task two:

Respond to a formal letter from a job applicant who has raised concerns about gender discrimination during the hiring process.

You are the Director of Human Resources at Zenith$-$Tech, a leader in the software development sector. You've received a letter from a job applicant, Jane Doe, expressing concerns about gender discrimination she experienced during her interview process. Your response should acknowledge her concerns in a professional way.

Complaint Letter Details:

Name of sender: Jane Doe

Address: $123$ Liberty Lane, Tech$-$Town, OH $45678$

Letter's date: April $5,2024.$

Dear Director of Human Resources,

I recently applied for the Software Engineer position at Zenith$-$Tech, and while I was impressed with the company's innovative projects and stated commitment to diversity, I was disheartened by my interview experience, which seemed reflective of gender bias.

During my interview, one of the panel members, Mr$.$ John Hargreaves, made several comments suggesting a preference for male candidates. For instance, he questioned whether I would be able to balance the demands of the job with potential family commitments, a concern that was not raised with male candidates. Additionally, there were insinuations that the technical roles within Zenith$-$Tech are better suited to men, despite my qualifications and experience that clearly match the job requirements. This experience has left me questioning whether Zenith$-$Tech truly upholds its values of diversity and inclusion within its workforce.

I am writing to you in hope that Zenith$-$Tech takes these concerns seriously and examines its hiring practices to ensure they are free from bias and discrimination.

I look forward to your response and to learning about the actions Zenith$-$Tech intends to take in this matter.

Your Task:

Draft a response to Jane Doe's letter. Your response should address her concerns in a professional way. The response should be cc$\text{'}$d to the Diversity and Inclusion Committee at Zenith$-$Tech. Include a note in your response that an enclosed document named "Zenith$-$Tech Anti$-$Discrimination Policies" outlines Zenith$-$Tech's anti$-$discrimination policies and your organization's commitment to a fair and unbiased hiring process.

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