Assignment Instruction & Background:

For this assignment, you will be given the opportunity to meet as a group to discuss the product or service you are going to present and assign team roles. This assignment focuses on writing an agenda for a meeting, holding a business meeting, and then writing the action minutes for the brainstorming session.

In any organization, meetings play an essential role in decision making and achieving business goals. Meetings allow people to interact face-to-face, resolve issues, and finalize the action plan.

You will start your meeting by electing someone who is not running the meeting to take clear, concise notes throughout the session. That way, everyone else can focus on making decisions and taking the next steps. You may also consider recording the meeting if it is hosted via video conference. In future meetings, you may consider rotating the notetaker role for each meeting.

Meeting minutes can be defined as the written record of everything that has happened during a meeting. They are used to keep track of who attended, what was decided during the meeting, who spoke, and further action items that need to be completed. These minutes can be used in the future to review those actions or decisions.

Before you start taking notes, it is important to understand the type of information you need to record at the meeting. Meeting minutes usually include the following:

Date and time of the meeting

Names of the meeting participants (absent members)

Acceptance or corrections/amendments to previous meeting minutes (if applicable)

Decisions made about each agenda item, for example:

Motions taken or rejected

Voting outcomes

Actions taken or agreed to be taken

Items to be held over

Every organization conducts business operations according to a resolution adopted by meeting minutes. The purpose of writing minutes is to help you formalize your meetings and help your Signature Assignment build up in an organized way. It will keep people in the group accountable to the assigned roles Once you have held a meeting, you will write action minutes.

Important to know

Your Minutes will be evaluated using the written assignment rubric as well as the instructor evaluation form provided.