ASSIGNMENT: Letter Outlining Your Oral Presentation

NOTE: Complete this week's readings $($the Module and the text chapter$)$ before completing and submitting this letter, as your presentation must follow the guidelines given in the text and modules, and will be evaluated on this basis.

Write me a letter $($not an email$)$ informing me about your chosen presentation topic. In this letter, make sure to apply all we have learned so far in this course about format, tone, conventions, and organization. My information is: Cath$-$Anne Ambrose, COMM $1103$ Communication Instructor, BCIT, $1234$ Hard Work Rd$.,$ Burnaby, BC$,$ T$1$A $2$B$3.$ You can make up your address, too.

Review Chapter $7$ and Module $5$ to remind yourself of information on letters, and look at the sample letters in Chapter $7$ and Appendix A to guide your efforts. A sample presentation outline can be found in Chapter $12,$ Preparing Your Outline.

Your letter must contain the following information outlining your presentation, and be one to two pages long. Submit the letter to Activities $/$ Assignments $/$ Assignment $5$ when complete:

$--$Presentation Topic$/$Title: Think of your presentation topic$/$title like a subject line $-$ keep it informative and specific $-$ but also try to make it interesting and intriguing for the audience.

$--$Presentation's Intended Audience: Who is your specific audience? You can choose any audience that works for your topic. Give enough details to provide a picture of who the audience is $($so I can imagine ages, potential interests, etc. $($e$.$g$.,$ "Grade $12$ Carson Graham students" would be a good start$).$

$--$Presentation Purpose: See the textbook page referenced in Module $9$ for how to construct a one to two sentence purpose statement that includes your audience, the intended action or reaction, and your topic. This purpose will help shape your whole presentation.

$--$Presentation Length: The presentation should be planned to be not less than $4$ minutes long, and not more than $6$ minutes long. Aim for $5$ minutes.

$--$Presentation's $3$ Main Points: Remember, the main topics should be previewed in the introduction, and the main messages summarized in the conclusion. The difference is important $--$ if you aren't clear after reading the Module and the chapter, let me know.

$--$Planned Presentation Visuals and Medium$($s$)$: What visual type$($s$)($illustrations$,$ etc.$)$ and medium$($s$)($flipchart$,$ whiteboard, etc.$)$ are you thinking of using? $($e$.$g$.,$ A $45-$second video clip, PowerPoint slides including an agenda and a bar graph, etc.$).$ Remember: Visuals must follow the guidelines for presentation visuals in the text and module.

$**$ If you use video in your presentation, the presentation must be minimum $4$ minutes long not including the video clip$($s$)$ length, e$.$g$.,$ at least $5$ minutes long with a one$-$minute clip. All clips combined should be no longer than $2$ minutes.

As you think about your presentation visuals, think about where and how you will record your presentation. Given sufficient notice, MediaWorks in the Bumaby Campus Library, or the A$/$V department at any BCIT campus, can help you access a video camera, projection screen, flipchart, etc., and tell you how to access a space to record your video $--$ if you need help, start asking questions now. $***$what is the requirement and what they want