Assignment weight: $15\%($Project documents are worth $10\%$; Kick$-$off meeting video is worth

$5\%)$

Submission: Submit the assignment deliverables to the assignment submission folder named

"Group Project Documents Set$-1(15\%),"$ available in the Moodle section called "Group Project

Documents $($Applied Activities$)[30\%]."$ Any one student from the group shall submit the files for

the group.

Due date: The due date for submission is $25-$Jan$-2024$ at $11$:$59$ PM Eastern Time. A three$-$day

grace period is applicable, with a $10\%$ reduction in marks for each day of delay; a maximum of $3$

days of delay attracts a $30\%$ reduction $($if submitted on $28-$Jan$-2024).$ The submission folder will

close on $28-$Jan$-2024,$ and any team with pending submission shall receive zero marks.

Assigned Project

Project Brief: Your team of students has been hired by the Manager of Career Development

and Student Success $($Career Centre at Cambrian College$)$ as co$-$op students to plan and

organize $$Cambrian$$s Annual Career Fair $2024$ at Cambrian College Gymnasium.

Project Milestones:

o The project starts on January $8,2024,$ and you have $12$ weeks to plan the event.

o Registration Deadline for the exhibitors is Friday, March $15,2024.$

o Booth set up and employer pre$-$conference on Monday, April $1,2024.$

o The career fair is on Tuesday, April $2,2024,$ from $10$ AM to $2$ PM$.$ The welcome

ceremony takes place the same day morning from $8$:$30$ to $10$ AM$.$

Project Purpose: To hold the largest in$-$person career fair in Northern Ontario that offers

exhibitors $($employers$)$ the opportunity to network with thousands of students and alumni,

generating internship and employment opportunities for Cambrian students and alumni.

Facilities for the exhibitors:

o Access to the Employer Pre$-$conference session

o Access to the welcome ceremony, free breakfast, and lunch. The nominees and the

winner of the $$Employer Award of Distinction$$ shall be presented during the welcome

ceremony

o $1$ dedicated booth in the gymnasium for each exhibitor

o Access to the exclusive employer lounge

o Access to the $1$ on $1$ interview area

o Free Cambrian Swag for each exhibitor

o Optional opportunity to be one of the sponsors $($fee ranges between $$5000$ and $$1000)$

for various opportunities, including keynote speaker, pre$-$conference session, lunch,

lounge, partner, etc. Sponsors get recognized through premium location, Cambrian

social media promotions, co$-$branded swag, logo and website links on the career fair

website, logos on display screens during the conference, name inclusion in media

releases, on$-$site signage, etc.

o Access to post job opportunities on Cambrian$$s myCareer portal free for one year

Budget: Not to exceed $$50,000.$

HR Costs: One of the students shall be the team leader $($project manager$)$ and be paid $$20/$hr

for $35$ approved hours$/$week$.$ Other student co$-$op team members shall be paid $$18/$hr for $10$

approved hours$/$week$.$

Explainer Videos: Each project document has an explainer video. The videos are hyperlinked

with the project document names in the first sheet called $$About$$ of the $$GanttUP $$ V$2$ file, as

well as with the project document names below. It is highly recommended that you carefully

watch these videos, as they will provide step$-$by$-$step instructions about how to complete the

group assignment.

Specific instructions for the Project Documents and the Kick$-$off Meeting

Project Charter $($PC sheet$)$

$$ All fields in the Project Charter should be completed.

$$ Your goals should be specific and measurable. Do not generalize your goals, but

instead use specific numerical values where appropriate

$$ Your objectives should be specific outcomes that are required in order to meet the

project goals.

$$ Your Project Budget should be a specific dollar amount $($estimated$).$ Do not include a

range of dollar amounts. Do not provide the break$-$up$.$ Break$-$ups shall be asked when

you submit cost estimates for the next group assignment.

$$ Include at least four key stakeholders.

$$ Include at least three overall project risks.

Project Kick$-$off Meeting

$$ Team Roles

o One team member shall schedule the Zoom meeting and record it$.$

o A second team member shall facilitate the meeting to ensure that everyone

stays on the agenda $($essentially the project charter$)$ and that everyone gets to

participate by either speaking$/$ presenting or asking questions or raising

concerns.

o A third team member shall assume the role of the Sponsor and share the

background $($purpose$),$ the vision and the goal of the project.

o A fourth team member shall assume the role of the Project Manager and

present the Project Charter.

o The fifth team member $($if your team has five members$)$ shall keep the time and

make sure that the meeting$/$ video recording stays of an approximate duration of

$10$ minutes. If your team has only four members, the scheduler$/$ recorder shall

also keep the time. If your team has only three members, the scheduler$/$ recorder

shall keep the time, and the Sponsor shall also facilitate the meeting.

$$ Everyone must participate and speak during the meeting by