Based on these findings, identify five specific actions you would take to reduce the occurrence of delays in the procurement process.

1.

2.

3.

4.

5.

Exercise 09 The Procurement Process Scenario The project procurement support office has just announced it is initiating a new project to improve the Cyber Vanguard Inc. Project Procurement Process (Fictional!). The results of a recent analysis have indicated that the average cycle time to complete a procurement during 2018-2019 was 120 days. In 25% of the projects it required over 150 days to complete the procurement process. This cycle time undermines the ability of Cyber Vanguard to move new solutions to the market place rapidly. The Project Procurement Process is illustrated in the figure below: Operational procurement planning Requirement definition Sourcing Selection of procurement strategy Preparation & issuance of solotation documents Receipt and opening of offers Evaluation Contract review and award Contract fnalization & Issuance Contract management Your team has collected data related to the most frequent causes of delay in the procurement process. The results of your research are presented below: Common causes of delays in the procurement process are: Failure to properly plan all procurement events. (17%) Failure to use the appropriate procurement method. (15%) Failure to submit procurement requests on time consistent with the procurement plan and schedule. (13%) Technical specifications, scope of work or terms of reference prepared later than scheduled. (12%) Incomplete technical specifications, scope of work or terms of reference. (11%) Evaluation panel not formed in time to begin the evaluation process as scheduled. (9%) Evaluation Panel taking more time than allotted to evaluate bids or proposals. (8%) Protracted contract negotiations. (7%) Approving authority taking more time than allotted to review and comment on documents sent for approval. (5%)