BSBTWK502 - Task 2 - part 1

Study Case

You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives).

• The Board of Directors (BoD) has allocated 3 million dollars to the project.
• Project duration: 1 year.
• You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed)

The project includes:

• Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)

Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilities

• Rent the premise
• Obtain necessary permits
• Source architect and building company
• Source and buy furniture and equipment
• Liaise with the architect and building company

The project steering committee is comprises:

• Mr. Eli Brown - Non-executive Director
• Mr. Taylor Varin - Project Sponsor
• Mr. Leonard Black - CFO
• Mr. Jacob Graham - Academic Manager

The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor.

You will have to:

• Determine the project requirements
• Work in collaboration with pertinent stakeholders
• Scope the project
• Cost and resource the project
• Develop the project plan
• Execute the project
• Finalise the project

Com plete the Meeting Minutes week 1 - using the Template below.

You are required to attend and participate in a team meeting every week, for 4 weeks. Each week one of your team members will be the designated project leader.

These meetings are designed to help you decide together what needs to be done, how it will be done, and who is responsible for what. It will also be the opportunity to catch up on previous tasks, and it should result in an action plan for the following week.

You will minute each meeting (Template 1). All meeting minutes must be submitted with your assessment.

Week 1

• Determine team goals and how the team can achieve those goals. (Task 2.2C)
• Determine team values and agreed on behaviours. (Task 2.2C)
• Determine skills gaps and training needs. (Task 2.2B)
• Determine outcomes, outputs and KPIs for each team member - for example, determine agreed responsibilities, quality standards, and how performance quality or achievement of tasks will be measured. (Task 2.2D)
• Discuss and document any issues, concerns or problems regarding work performance(it is important that you document them as they will be used in assessment AssessmentTask 3)
• Other items

Fill out the Meeting Minutes using the table below and using the information from week 1 above.

Meeting Minutes - Week 1
Date and Meeting Number
Attendees
This week's team leader
Team goals, values and behaviours
Skills gaps and training needs
Outcomes, outputs and KPIs for each team member
Issues and concerns about work performance
Communication fromProject Sponsor
Action items	Action Item	Responsibility