can you give me proposal introduction based on reading this. thank you!

REQUEST FOR PROPOSAL Once the meeting objectives are laid out and a budget determined, Sue creates a request for pro- posal (RFP). In creating the RFP, Sue wants to include accurate information to help hotels and cities submit good proposals. She includes meeting specifications on the ASAA and explains that the RFP is sent three years prior to the annual conference date. Sue collects proposals and reviews them with Dave Rogers, Executive Director, and Elizabeth Rice, a board member serving as the convention chair. Sue, Dave, and Elizabeth will choose two cities to visit in order to conduct an initial site inspection. After the initial site inspections to all selected cities are complete, a deci- sion will be made, and Sue and Dave will conduct a second site inspection to the chosen city to begin contract negotiations. In order to avoid any bias, the ASAA will pick up the cost of the site Chapter 15 . Putti ram inspection with the understanding that when a city is selected; the host city will rebate the cost of the site inspection. The RFP will include a list of cities under consideration and the preferred dates. Although the dates may vary between the months of March and April, the days of the week must be Thursday to Sunday. The annual conference is held around the country, primarily in large cities near places where members of the board of directors reside. Sue's RFP includes a detailed grid of her meeting room needs. She includes special requests; for example, her classroom sets require two chairs per six-foot table and a water station set in the back of the room. She also includes a food and beverage summary that notes special dietary needs of attendees. Her meeting room grid includes the event, number of attendees, and room set. The ASAA prefers to use no more than five hotels in a given city. A grid is created request- ing the number of suites, single rooms, and double rooms that the ASAA anticipates using at each botel. In considering a city, Sue looks for downtown hotel properties that offer a wide range of prices, but the hotels need to be in close proximity to each other. The host hotel must be willing to block a minimum of 900 rooms; in addition to the sleeping room block, the host hotel Al be the site of the opening night reception and breakout rooms for special-interest groups. A detailed history, in the form of a grid of the last three years, is included in the RFP. The history grid shows the peak room nights , meeting room block, sleeping room block, pickup for Se host hotel and the room block, and pickup at each of the non-host hotels. She also includes food and beverage section showing reported use. The ASAA reports a 10% increase in meeting mendees per year over the last two years and has an attrition rate of only 2%. The final portion of the RFP is a two-page questionnaire for the hotel to complete and sub- at with the proposal. Questions include green initiatives, comp room policy, deposit policy, defi- tion of "sold out," attrition policy, master accounts, split folios, shuttle service availability, tax ale, nonprofit tax policy, gratuity distribution, Internet connection, phone charges, and fitness ndities. Sue also includes questions about how the hotel handles "in conjunction with" (ICWS) od exhibitor room blocks and whether the hotel will work to create priority housing for members er nonmembers. Sue found that this form provides a quick way for her to compare hotels. Using the RFP link on the destination marketing organization (DMO)/convention and isitors bureau (CVB) Web site, Sue enters meeting information and attaches a questionnaire Ir the DMO to complete. The questionnaire includes questions regarding state, local, and hotel im taxes as well as holidays, union contracts, special venues, DMO services, and citywide ents or holidays that take place during the ASAA meeting dates