COM$4100$ Effective Communications and Ethics

Assignment $4$ Completing a RASCI Chart

Assignment $4$: Completing a RASCI Chart $(5$ points$)$

$($See Week $5$ slides$)$

Assignment $4$ is a continuation of the project and information stated in Quiz $1($you should review Quiz

$1)$

As you move through the planning of your project $($as outlined in Quiz $1),$ you work to complete a RASCI

Chart as you know this is a useful method to identify, document and communicate responsibilities.

So far you have identified three key work packages and the following activities related to each work

package:

$1.$ Define Software Requirements:

$1\mathrm{.}1$ Identify HR and Finance Requirements

$1\mathrm{.}2$ Validate HR and Finance Requirements

$1\mathrm{.}3$ Obtain HR and Finance Requirements Approval

$2.$ Configure the Software

$2\mathrm{.}1$ Complete Software Configuration for Finance

$2\mathrm{.}2$ Complete Software Configuration for HR

$3.$ Complete Software Testing

$3\mathrm{.}1$ Complete Finance Software Module Testing

$3\mathrm{.}2$ Obtain Finance Software Testing Sign$-$Off

$3\mathrm{.}3$ Complete HR Software Module Testing

$3\mathrm{.}4$ Obtain HR Software Testing Sign$-$Off

After consulting with key stakeholders, you have secured commitment of the following resources in the

organization:

IT Resources:

Sophia Yoon: Sophia has been assigned to your project. She is a business analyst who has worked in the

organization for $5$ years. She is well connected and has a good understanding of the processes and

people in organization. She is great at working with subject matter experts to identify and document

requirements.

Dina Smith: Dina has been assigned to your project and is excited to be working with you. She has

worked in the organization for about $3$ years and is also well connected and very good at working with

subject matter experts to identify and document requirements.

Satwinder Kaur: Satwinder has been assigned to your project and is very excited that the organization

will be implementing the new software. He has been with the organization for $8$ years and is considered

an excellent Application Specialist. He has learned the software you are using and is considered an

expert at it$.$ He will be working to ensure the software is configured to meet the requirements of both

Finance and HR$.$

Finance Resources:

John Adams: John will make himself available to ensure that finance requirements are known and

understood so the software is can do what finance needs it to do$.$ John has worked in the organization

for over $15$ years and is very knowledgeable about the processes and procedures of the finance

department. He also has a lot of good ideas as to how the organization can improve its processes

Diana Lemon: Diana will also make herself available to you to ensure finance requirements are

understood. She has been with the organization for $5$ years and is very knowledgable and willing to

share her knowledge and ideas.

HR Resources:

Randy Ford: Randy has been with the organization for $30$ years and has worked in HR for $20$ of those

years. He has a wealth of information. He is committed to this project and has a strong desire to ensure

the software supports the needs of HR$.$

Joanne Miller: Joanne is new to the organization but has $10$ years experience working at a similar

organization. She is very educated in terms of the latest HR trends and best practices. She is very busy,

but has said she will make herself available to help define the requirements of HR$.$

ASSIGNMENT INSTRUCTIONS:

Using a RASCI matrix, list assigned resources on one axis and activities in another. Determine how you

would assign responsibility by assigning the appropriate letter $($R$.$A$.$S$.$C$.$I.$)$ to the appropriate resource.

Submit your RASCI Chart along with your response to the following question:

Best practice recommendations suggest assigning only one person as being $$Responsible$$ and one

person as being $$accountable$.$ Why do you think this is a best practice recommendation?

ASSIGNMENT GRADING:

$$ Total score of $5$

o $3$ points for completing the RASCI Chart

o $2$ points for answering the question