CONSTRUCTING A FLOWCHART: SCHEDULING A MEETING

Marion read that even the most routine tasks can be flowcharted and that when they are, the diagram may reveal complexity that is both surprising and unnecessary. She thought she would test this by flowcharting a process that seemed to be the most used in her organization, scheduling a meeting. She convened a meeting of her direct subordinates, and together they have listed the steps involved in scheduling a meeting. Now they are ready to develop the chart. You are the facilitator. Lead them through the diagramming process. $($Draw the flowchart.$)$

Constructing a Flowchart

Steps in Scheduling a Meeting The Flowchart

Select a Topic

Select a Participants

Select Date$[$Image: Flowchart of Scheduling a Meeting$]$

This is a flowchart that shows the sequential steps involved in scheduling a meeting. The first step is to select a topic, followed by selecting participants, date, time, and place. Then, the draft agenda is prepared, and it is distributed for feedback. Once the feedback is received, it is reviewed, and necessary adjustments are made. The meeting room is then prepared, and finally, the meeting is held.

Select Time

Select Place $($accommodate any conflicts in the earlier steps$)$

Prepare Draft Agenda

Distribute Draft for Feedback

Review Feedback $($make necessary adjustments$)$

Prepare Meeting Room

Hold Meeting