Create two $$internal$$ documents to show the necessary dates and times for things to happen to ensure a successful event. The textbook chapter that you need to use is available in Module Two $($the Bidding and Planning chapter$).$

Start by picking a real date in the fall of $2022$ that would be suitable for your event. Write a paragraph that tells me the date and the justification for picking that date.

Then list all the things that must happen in advance and determine how many days out those things should happen. Determine a number of $$days out$$ that is appropriate for each item to be fulfilled by and list them in order. Note that a negative sign means $$days out from event.$$ Anything that can happen after the event is a positive number. Consider such things as marketing the event, revamping aWebsite, sending representatives out to meet with clubs or other groups to recruit participants, securing facilities, making registration forms available, due dates for registration, ordering medals or trophies, etc. Really brainstorm!

Then list all the day$-$of items and create a timeline for the day that is considered internal.

Then create a master schedule that is considered external and can $($will$)$ be shared with participants and spectators. For the event below

Event Divisions:

o Male and Female divisions.

o Additional divisions will be based on age groups if applicable $($e$.$g$.,$ youth, adult, senior$).$

o We will have an $$Open Division" for participants not fitting into specified categories.

Schedule:

o Morning $(8$ am$-12$ pm$)$ and afternoon $(12$ pm$-4$ pm$)$ sessions if needed based on the number of participants and tests.

o The event will start early at $8$ AM for registration to accommodate all tests and divisions.

o $15-$minute sessions for setup, warm$-$up$,$ and transition between tests.

Testing Structure:

o Divide participants into groups based on divisions and staggered start times to manage the flow efficiently.

o Each division can have designated time slots for tests, rotating through different stations.

o Designate specific start times for each division and test, ensuring smooth progression.

o Allow for $10-$minute breaks between tests to prevent fatigue and ensure accurate results.

Participant Limitation:

o Consider limiting participants per division to ensure manageable group sizes and efficient testing.

o For team, fraternity, sorority, or club involvement, limit participants to represent each group fairly.

Multiple Start Times:

o Implement multiple start times or waves of starts to accommodate all participants.

o Staggered start times can prevent congestion at testing stations and facilitate smooth movement through the event.

Two$-$Day Event:

o If the number of participants or tests is substantial, consider extending the event over two days.

o Two days allow for more manageable group sizes, adequate rest periods, and a better overall experience for participants.

Participant Engagement:

o Aim to involve as many participants as possible while maintaining efficiency.

o Consider offering incentives for participation or recognition for top performers to encourage involvement.

Event Start Time:

o Start the event early in the morning, allowing ample time for all tests and divisions.

o Early start times accommodate the testing schedule and ensure participants have sufficient time for rest and recovery.

Awards Presentation:

o Schedule the awards presentation after the final event.

o Allocate sufficient time for the presentation to recognize winners from each division and overall winners.

o $30$ minutes to deliberate

Score Calculation:

o Plan for efficient score calculation after the final event.

o Utilize automated scoring systems or dedicated personnel to tally scores accurately and promptly.

o Allocate enough time to ensure accurate tabulation before the awards presentation.

$1.$ Participation Fee: We can charge a participation fee to all students who want to participate in the competition. This fee can be used to cover the costs of organizing the event, such as renting equipment, purchasing prizes, and hiring referees. The participation fee can be set at a reasonable amount, such as $$10,$ and can be waived for students who cannot afford to pay it$.$

$2.$ Ticket Sales: We can sell tickets to spectators who want to come and watch the competition. The tickets can be priced at a reasonable amount, such as $$5,$ and can be sold at the door on the day of the event. The revenue from ticket sales can be used to cover the costs of organizing the event, such as renting equipment, purchasing prizes, and hiring referees.

$3.$ Sponsorships: We can seek sponsorships from local businesses who are interested in supporting our campus recreation program. Sponsors can provide financial support in exchange for exposure and promotion during the competition. The revenue from sponsorships can be used to cover the costs of organizing the event, such as renting equipment, purchasing prizes, and hiring referees.

$4.$ Raffle: We can hold a raffle