In a business setting, we are often asked to write a memo to communicate with internal and

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Question:

In a business setting, we are often asked to write a memo to communicate with internal and external professionals. This assignment further advances your communications within an organization through the use of a memo.

Background:

As the senior accountant at Jackson Quality Sportswear (JQS), which manufactures sport attire for men, women, youth, and children, you are an active employee in the budgeting process. For years now, employees have not been in favor of budgeting. In fact, department managers have often expressed their degree of stress and feeling uncomfortable about the budget process and performance evaluations. This year, Jacob Reynolds, the controller, wants to try a different approach to promote employee support of the budget and, in turn, the organizational goals. With more employee feedback, the upper management can develop a more inclusive, advanced budgeting tool.

The controller asks you to develop a memo to be sent to department managers with a courtesy copy (cc) to the controller. The memo will introduce the new budget approach and the advantages of budgeting. The new budget approach is a participative budgeting process as opposed to less input on the part of employees. The desire is for department managers to obtain feedback from their team in order to submit a more collective budgeting tool for consideration from their area of responsibility.

In consideration of the background, prepare a memo in a Word document to submit to the department managers with a cc to the controller.

Your first paragraph would be an invitation to a budget workshop to be held in a few weeks on February 21 ^st in the main conference room from 1:00pm to 3:00pm.
Next, you will explain that the workshop will discuss a participative budgeting process. Therefore, you will need to explain what a participative budgeting process means.
Next, you will want to explain the advantages of budgeting. This will set the tone for the upcoming workshop. Therefore, it is important to name and discuss at least three or four reasons why budgeting is important to the JQS organization.
Finally, add a closing paragraph to encourage managers to attend the meeting, be prepared to ask questions on behalf of their team, and to offer initial ideas for relevant projects for JQS.