Excursion Risk Management Plan

Excursion details
Excursion reconnoitre notes Student to go for a walk and make notes about the potential hazards, facilities, such as toilets, and possible activities.	Click or tap here to enter text.
Communication to families about excursion. Explain communication piece to families, describing what their child will be doing on the excursion and seeking permission from families for their child to attend the excursion.	Click or tap here to enter text.
Date of excursion	Click or tap here to enter text.	Excursion destination, route and plan details	Click or tap here to enter text.
Age group of children	Click or tap here to enter text.	Excursion learning objective	Click or tap here to enter text.
Departure and arrival times	Click or tap here to enter text.
What checkpoints will we conduct a head count? For example: as you leave the centre, when you arrive at the first traffic light and when you arrive at the park.	Click or tap here to enter text.
Transport requirements, including proposed walking route of the chosen place. Will you require any transport including a pram? Review service policy and procedure to ensure you are following guidelines.	Click or tap here to enter text.
Proposed activities	Click or tap here to enter text.	Water hazards? If yes, detail in risk assessment below.	Yes/No
Name of excursion co-ordinator	Click or tap here to enter text.	Contact number of excursion co-ordinator	(M)Click or tap here to enter text.
Number of children attending excursion	Click or tap here to enter text.	Number of educators/ parents/volunteers	Click or tap here to enter text.
Staffing requirements Educator to child ratio, including whether this excursion warrants a higher ratio? Please provide details of policy and procedure requirements related to staffing.	Click or tap here to enter text.
Will the children eat during the excursion?	Yes/No Click or tap here to enter text.	Is there a suitable place to eat and appropriate hygiene facilities? Describe what hygiene & care needs will be maintained throughout the excursion.	Yes/No Click or tap here to enter text.
Roles and responsibilities of educators during the excursion. List the required responsibilities of educators during the excursion so they are prepared.	Click or tap here to enter text.	Roles and responsibilities of parents & volunteers during the excursion. (List the required responsibilities of the volunteers during the excursion so they are prepared)	Click or tap here to enter text.
Excursion checklist Student to plan before the excursion happen. You may ask suggestion, opinion, or strategy to individual related to the early childhood education.
First aid kit	List of adults participating in the excursion
List of children attending the excursion	Contact information for each adult
Contact information for each child	Mobile phone/other means of communicating with the service & emergency services
Medical information (and medicine if required) for each child	All staff, volunteers, parents attending have working with children approval and appropriate credentials
Cost and Transportation (if any)	Mobile phone/other means of communicating with the service & emergency services
Permission forms completed for every child	Items you must take on the excursion. List below: For example: excursion bag, soap, reflector jackets

Risk assessment
Activity	Seven hazards identified	Risk assessment Use matrix	Elimination/control measures	Who	When
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Plan prepared by student and can be in collaboration with educator.	Click or tap here to enter text.	Date	Click or tap here to enter text.
Prepared in consultation & collaboration with: Ensure you consult with educators and volunteers to minimise risk. Ask questions and seek their input as to how the excursion can be conducted in the safest possible way.	Click or tap here to enter text.
Venue and safety information reviewed and attached	Yes/No Comment if needed: Click or tap here to enter text.
Reminder: Monitor the effectiveness of controls and change if necessary. Review the risk assessment if an incident or significant change occurs.

Risk Matrix

Consequence

Likelihood

	Insignificant	Minor	Moderate	Major	Catastrophic
Almost certain	Moderate	High	High	Extreme	Extreme
Likely	Moderate	Moderate	High	Extreme	Extreme
Possible	Low	Moderate	High	High	Extreme
Unlikely	Low	Low	Moderate	High	High
Rare	Low	Low	Low	Moderate	High

Excursion group learning discussion plan
Prior to the excursion, plan and prepare a group learning discussion with children prepare them for the excursion. Describe what intentional teaching you will use to prepare children for the excursion. Describe what you will discuss, and if there are any resources you will need for your discussion.
Excursion critical reflection
Following the excursion, critically reflect on the following: How effective were the safety measures put in place? How effective your planning for the excursion improvements? What will the children learn? How to conduct risk assessment for excursion and plan for children's safety during excursion? How to conduct risk assessments for potential transportation of children and plan for children's safety during transportation provided or arranged by the service? What should you do with the children before excursion happen? Explain your plan and ideas.

Assessment Task Outcome

Submission No.	Result S = Satisfactory NS = Not Satisfactory	Date Assessed	Assessor Name
First submission	S	NS	Click or tap here to enter text.	Click or tap here to enter text.
Re-submission 1	S	NS	Click or tap here to enter text.	Click or tap here to enter text.
Re-submission 2	S	NS	Click or tap here to enter text.	Click or tap here to enter text.
The evidence presented is:
Valid	Sufficient	Authentic	Current
Reasonable Adjustment
Was reasonable adjustment applied to any aspect of this assessment task? (please tick) Yes No IF YES provide a description of the adjustment applied and why it was applied Click or tap here to enter text.
Name of assessor: Click or tap here to enter text.	Date:Click or tap here to enter text.