Exercise (4): Evaluate the 7 jobs Mall dist Factor Factor point Factor weights Admin. Assistant Degree/point Executive Assistant Degree/point Employment Interviewer Degree/point Clerk Degree/point Cashier Degree/point Data Entry Clerk Degree/point Senior Data Entry Clerk Degree/point 120 15.7% 4/75 7/120 2/40 28/60 Preparation And Training Work Experience Analytical Ability Independent Judgment And Consequence of Errors Contacts with Others Work or Others Mental/Vision Strain Adverse Working Conditions 2A/20 24/20 28/30 1/10 Total points 765 100% 375 Exercises Job Descriptions for Job Evaluation TITLE: Administrative Assistant Job Group Category: Nonexempt General Summary Works under general supervision of corporate officer, providing personal secretarial services and administrative assistance requiring exercise of discretion and judgment on occasion Principal Duties and Responsibilities ("Essential functions) 1. 'Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. Regularly transcribes machine recorded dictation 2. Types correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed. 3. "Establishes, maintains, and when necessary, revises supervisor's files. 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations. 5. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing, and distributing minutes of important meetings. 6. Maintains departmental records and prepares special and recurring reports, following general directions. 7. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. 8. Opens and reviews all mail directed to manager. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forwards appropriate items to manager. 9. Follows up on all assignments delegated to subordinate managers as to status, completion, etc. 10. Delegates work to one or two clerical employees to assist with routine duties. Job Descriptions (Continued from previous page) Job Specifications 1. Work requires written communication skill to compose routine letters and to edit and proof business correspondence and reports. 2 Work requires ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary or limited range of specialized, recurrent terminology, using common word processing programs 3. Work requires thorough knowledge of manager's area of responsibility and general knowledge of company policies, procedures, and operations as well as oral communication skill to perform administrative duties of moderate complexity, such as arranging meetings without clearance, responding to inquiries from customers and company personnel, and assembling reports containing confidential and information. 4. Work requires ability necessary to analyze moderately complex administrative details, such as planning and scheduling the work of others, establishing filing systems, and assembling reports containing data from several sources. These worker characteristics are normally acquired through completion of high school education, which included a two-year vocational office education program, two to three years related company experience, and up to three months on-the-job training. 5. Work requires ability to read and concentrate via computer data entry typing and proofreading - up to 50% of time. 6. General sedentary work but may require standing and walking for up to 10% of work time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date f1 Descriptions TITLE: Cashier Job Group Category: Nonexempt 2. General Summary Works under general supervision of accounting supervisor and performs petty cash, accounting, and disbursement duties, and general cashier functions. Principal Duties and Responsibilities ("Essential functions) 1. "Processes incoming checks and prepares bank deposits. "Forwards details of day's deposits to data processing. 3. *Issues travel, expense and salary advances. 4. "Maintains petty cash at fixed level, including completion of reimbursement statements. 5. Distributes pay checks for absentee, temporary, and part-time employees. 6. "Cashes employees' personal checks. Job Specifications 1. Calculate fractions and decimals in order to verify records and to prepare and accurately maintain reports of moderate complexity such as bank deposits and reimbursement statements. 2. Work requires knowledge of general office practices to perform routine duties such as issuing travel advances and cashing employee checks. These worker characteristics are normally acquired through high school education one year related experience, and six months on-the-job training to learn specific company accounting procedures. 3. Work requires ability to read and concentrate via check processing up to 50% of the time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties. responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date Exercise (4): Evaluate the 7 jobs Mall dist Factor Factor point Factor weights Admin. Assistant Degree/point Executive Assistant Degree/point Employment Interviewer Degree/point Clerk Degree/point Cashier Degree/point Data Entry Clerk Degree/point Senior Data Entry Clerk Degree/point 120 15.7% 4/75 7/120 2/40 28/60 Preparation And Training Work Experience Analytical Ability Independent Judgment And Consequence of Errors Contacts with Others Work or Others Mental/Vision Strain Adverse Working Conditions 2A/20 24/20 28/30 1/10 Total points 765 100% 375 Exercises Job Descriptions for Job Evaluation TITLE: Administrative Assistant Job Group Category: Nonexempt General Summary Works under general supervision of corporate officer, providing personal secretarial services and administrative assistance requiring exercise of discretion and judgment on occasion Principal Duties and Responsibilities ("Essential functions) 1. 'Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. Regularly transcribes machine recorded dictation 2. Types correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed. 3. "Establishes, maintains, and when necessary, revises supervisor's files. 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations. 5. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing, and distributing minutes of important meetings. 6. Maintains departmental records and prepares special and recurring reports, following general directions. 7. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. 8. Opens and reviews all mail directed to manager. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forwards appropriate items to manager. 9. Follows up on all assignments delegated to subordinate managers as to status, completion, etc. 10. Delegates work to one or two clerical employees to assist with routine duties. Job Descriptions (Continued from previous page) Job Specifications 1. Work requires written communication skill to compose routine letters and to edit and proof business correspondence and reports. 2 Work requires ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary or limited range of specialized, recurrent terminology, using common word processing programs 3. Work requires thorough knowledge of manager's area of responsibility and general knowledge of company policies, procedures, and operations as well as oral communication skill to perform administrative duties of moderate complexity, such as arranging meetings without clearance, responding to inquiries from customers and company personnel, and assembling reports containing confidential and information. 4. Work requires ability necessary to analyze moderately complex administrative details, such as planning and scheduling the work of others, establishing filing systems, and assembling reports containing data from several sources. These worker characteristics are normally acquired through completion of high school education, which included a two-year vocational office education program, two to three years related company experience, and up to three months on-the-job training. 5. Work requires ability to read and concentrate via computer data entry typing and proofreading - up to 50% of time. 6. General sedentary work but may require standing and walking for up to 10% of work time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date f1 Descriptions TITLE: Cashier Job Group Category: Nonexempt 2. General Summary Works under general supervision of accounting supervisor and performs petty cash, accounting, and disbursement duties, and general cashier functions. Principal Duties and Responsibilities ("Essential functions) 1. "Processes incoming checks and prepares bank deposits. "Forwards details of day's deposits to data processing. 3. *Issues travel, expense and salary advances. 4. "Maintains petty cash at fixed level, including completion of reimbursement statements. 5. Distributes pay checks for absentee, temporary, and part-time employees. 6. "Cashes employees' personal checks. Job Specifications 1. Calculate fractions and decimals in order to verify records and to prepare and accurately maintain reports of moderate complexity such as bank deposits and reimbursement statements. 2. Work requires knowledge of general office practices to perform routine duties such as issuing travel advances and cashing employee checks. These worker characteristics are normally acquired through high school education one year related experience, and six months on-the-job training to learn specific company accounting procedures. 3. Work requires ability to read and concentrate via check processing up to 50% of the time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties. responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date