Factor Factor point Factor weights Admin Assistant Degree/point Executive Assistant Degree/point Employment Interviewer Degree/point Mail Dist. Clerk Degree/point Cashier Degree/point Data Entry Clerk Degree/point Senior Data Entry Clerk Degree/point 120 15.7% 4/75 7/120 2/40 28/60 Preparation And Training Work Experience Analytical Ability Independent Judgment And Consequence of Errors Contacts with Others Worktor Others Mental/Vision Strain Adverse Working Conditions 2A/20 24/20 28/30 1/10 Total points 765 100% 325 Job Descriptions (Continued from previous page) Working Conditions The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. OT 2 Descriptions TITLE: Senior Data Entry Clerk Job Group Category: Nonexempt General Summary Works under general supervision, performing various moderately complex data entry and general clerical duties that require a thorough understanding of organization, department, and section policies and practices, using occasional exercise of independent judgment. Principal Duties and Responsibilities ("Essential functions) 1. "Posts data to records and logs; assembles and completes reports for approval by supervisor 2. 'Enters data and transcribes routine correspondence, reports, tables, and invoices from rough drafts and dictation tapes, editing grammar, punctuation or spelling when required. 3. "Updates moderately complex items such as statistical tables and graphs. 4. "Performs varied clerical duties of moderate complexity requiring general knowledge of organization and periodic internal contacts to discuss routine matters. 5. May operate such standard office equipment as copiers and calculators. 6. Trains and/or assigns work to one or two lower-classified employees on occasion. Job Specifications 1. Work requires written communication skill to edit and proofread business correspondence 2. Work requires ability to type correspondence as well as set-up and type moderately complex statistical tables and graphs. 3. Work requires thorough knowledge of organization, department, and section policies, practices, and operations in order to assemble and complete reports and maintain records and files. 4. Work requires ability to analyze data in order to prepare regular reports (e.g. budget and sales results reports) by combining data from several sources. 5. Work requires ability to read and concentrate via filing, typing data entry, and proofreading activities - up to 50% of the time. These worker characteristics are normally acquired through completion of high school studies, nine to 12 months of direct company experience, and up to one week of on-the-job training. 6. Work is typically sedentary, but may require standing and walking for up to 10% of time. I of 1 Descriptions TITLE: Mail Distribution Clerk Job Group Category: Nonexempt General Summary Works under close supervision of the mailroom supervisor and performs routine clerical duties. Principal Duties and Responsibilities ("Essential functions) 1. "Collects, sorts and prepares all mail for distribution 2. "Logs mail machine meter readings. 3. Operates various mailroom machines. 4. Performs routine messenger duties on occasion. Job Specifications 1. Work requires ability to read and interpret data in order to maintain simple records. 2. Work requires understanding of organization and location of employees. These worker characteristics are normally acquired through elementary education and one to two months on-the-job training. 3. Work requires walking or standing over 50% of the time. Working Conditions Lighting and temperature are adequate, but incumbent must wear ear protection against high noise levels 20% of the time during the operation of the mail machinery. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date Job Descriptions (Continued from previous page) 2. Analyze and interpret applicant data, develop criteria for selecting best candidate, and make recommendations to management. 3. Work requires oral communication skill to conduct interviews as well as explain purpose and function of company, its benefits plans, career opportunities, and so forth to applicants. These worker characteristics are normally acquired through undergraduate studies in such areas as human resources management or business administration, one to two years related experience, and six months to one year on-the-job training. 4. Work is generally sedentary, but requires the ability to concentrate via interviewing and counseling between 20 to 30% of the time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date Job Descriptions TITLE: Employment Interviewer Job Group Category: Exempt General Summary Works under general direction of employment manager and interviews, tests, and evaluates job applicants below management level for full or part-time employment, requiring regular exercise of independent judgment. Principal Duties and Responsibilities ("Essential functions) 1. "Reviews job specifications for existing and new vacancies with management personnel to clarify their needs and meet their staffing requirements. 2. "Interviews applicants below managerial level and evaluates information such as job experience, education and training, knowledge and ability, physical and personal qualifications, and other data pertinent to referral, classification, and selection. 3. Searches application files, notifies selected applicants of job openings, and refers qualified applicants to prospective managers for second-stage interviews. 4. Prepares rating of applicants and makes recommendations as to future considerations of those not immediately employed. 5. "Assists in employee counseling activities related to promotional opportunities, transfers, and morale. 6. Conducts employee exit interviews to acquire positive and negative feedback for edification of management personnel. 7. Supplies information to applicants, such as company policies, job duties and responsibilities, working conditions, hours, pay, and promotional opportunities. 8. Discusses hiring activities with managers to determine adequacy of selection techniques and recruitment programs. 9. "Conducts new employee orientation program. 10. Administers employment tests and interprets results, contacts employers to verify references, and otherwise obtains any information necessary to establish the qualifications of individual applications. Job Specifications 1. Work requires thorough knowledge of employment policies and practices, legal constraints, and interviewing techniques in order to comply with employment law while effectively screening candidates. Exercises Job Descriptions for Job Evaluation TITLE: Administrative Assistant Job Group Category: Nonexempt General Summary Works under general supervision of corporate officer, providing personal secretarial services and administrative assistance requiring exercise of discretion and judgment on occasion. Principal Duties and Responsibilities ("Essential functions) 1. 'Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. Regularly transcribes machine recorded dictation. 2. 'Types correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed. 3. "Establishes, maintains, and when necessary, revises supervisor's files. 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations. 5. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing, and distributing minutes of important meetings. 6. "Maintains departmental records and prepares special and recurring reports, following general directions. 7. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. 8. Opens and reviews all mail directed to manager, Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forwards appropriate items to manager. 9. Follows up on all assignments delegated to subordinate managers as to status, completion, etc. 10. Delegates work to one or two clerical employees to assist with routine duties. Factor Factor point Factor weights Admin Assistant Degree/point Executive Assistant Degree/point Employment Interviewer Degree/point Mail Dist. Clerk Degree/point Cashier Degree/point Data Entry Clerk Degree/point Senior Data Entry Clerk Degree/point 120 15.7% 4/75 7/120 2/40 28/60 Preparation And Training Work Experience Analytical Ability Independent Judgment And Consequence of Errors Contacts with Others Worktor Others Mental/Vision Strain Adverse Working Conditions 2A/20 24/20 28/30 1/10 Total points 765 100% 325 Job Descriptions (Continued from previous page) Working Conditions The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. OT 2 Descriptions TITLE: Senior Data Entry Clerk Job Group Category: Nonexempt General Summary Works under general supervision, performing various moderately complex data entry and general clerical duties that require a thorough understanding of organization, department, and section policies and practices, using occasional exercise of independent judgment. Principal Duties and Responsibilities ("Essential functions) 1. "Posts data to records and logs; assembles and completes reports for approval by supervisor 2. 'Enters data and transcribes routine correspondence, reports, tables, and invoices from rough drafts and dictation tapes, editing grammar, punctuation or spelling when required. 3. "Updates moderately complex items such as statistical tables and graphs. 4. "Performs varied clerical duties of moderate complexity requiring general knowledge of organization and periodic internal contacts to discuss routine matters. 5. May operate such standard office equipment as copiers and calculators. 6. Trains and/or assigns work to one or two lower-classified employees on occasion. Job Specifications 1. Work requires written communication skill to edit and proofread business correspondence 2. Work requires ability to type correspondence as well as set-up and type moderately complex statistical tables and graphs. 3. Work requires thorough knowledge of organization, department, and section policies, practices, and operations in order to assemble and complete reports and maintain records and files. 4. Work requires ability to analyze data in order to prepare regular reports (e.g. budget and sales results reports) by combining data from several sources. 5. Work requires ability to read and concentrate via filing, typing data entry, and proofreading activities - up to 50% of the time. These worker characteristics are normally acquired through completion of high school studies, nine to 12 months of direct company experience, and up to one week of on-the-job training. 6. Work is typically sedentary, but may require standing and walking for up to 10% of time. I of 1 Descriptions TITLE: Mail Distribution Clerk Job Group Category: Nonexempt General Summary Works under close supervision of the mailroom supervisor and performs routine clerical duties. Principal Duties and Responsibilities ("Essential functions) 1. "Collects, sorts and prepares all mail for distribution 2. "Logs mail machine meter readings. 3. Operates various mailroom machines. 4. Performs routine messenger duties on occasion. Job Specifications 1. Work requires ability to read and interpret data in order to maintain simple records. 2. Work requires understanding of organization and location of employees. These worker characteristics are normally acquired through elementary education and one to two months on-the-job training. 3. Work requires walking or standing over 50% of the time. Working Conditions Lighting and temperature are adequate, but incumbent must wear ear protection against high noise levels 20% of the time during the operation of the mail machinery. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date Job Descriptions (Continued from previous page) 2. Analyze and interpret applicant data, develop criteria for selecting best candidate, and make recommendations to management. 3. Work requires oral communication skill to conduct interviews as well as explain purpose and function of company, its benefits plans, career opportunities, and so forth to applicants. These worker characteristics are normally acquired through undergraduate studies in such areas as human resources management or business administration, one to two years related experience, and six months to one year on-the-job training. 4. Work is generally sedentary, but requires the ability to concentrate via interviewing and counseling between 20 to 30% of the time. Working Conditions Working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Approvals: Line or Staff Management Date Human Resources Date Job Descriptions TITLE: Employment Interviewer Job Group Category: Exempt General Summary Works under general direction of employment manager and interviews, tests, and evaluates job applicants below management level for full or part-time employment, requiring regular exercise of independent judgment. Principal Duties and Responsibilities ("Essential functions) 1. "Reviews job specifications for existing and new vacancies with management personnel to clarify their needs and meet their staffing requirements. 2. "Interviews applicants below managerial level and evaluates information such as job experience, education and training, knowledge and ability, physical and personal qualifications, and other data pertinent to referral, classification, and selection. 3. Searches application files, notifies selected applicants of job openings, and refers qualified applicants to prospective managers for second-stage interviews. 4. Prepares rating of applicants and makes recommendations as to future considerations of those not immediately employed. 5. "Assists in employee counseling activities related to promotional opportunities, transfers, and morale. 6. Conducts employee exit interviews to acquire positive and negative feedback for edification of management personnel. 7. Supplies information to applicants, such as company policies, job duties and responsibilities, working conditions, hours, pay, and promotional opportunities. 8. Discusses hiring activities with managers to determine adequacy of selection techniques and recruitment programs. 9. "Conducts new employee orientation program. 10. Administers employment tests and interprets results, contacts employers to verify references, and otherwise obtains any information necessary to establish the qualifications of individual applications. Job Specifications 1. Work requires thorough knowledge of employment policies and practices, legal constraints, and interviewing techniques in order to comply with employment law while effectively screening candidates. Exercises Job Descriptions for Job Evaluation TITLE: Administrative Assistant Job Group Category: Nonexempt General Summary Works under general supervision of corporate officer, providing personal secretarial services and administrative assistance requiring exercise of discretion and judgment on occasion. Principal Duties and Responsibilities ("Essential functions) 1. 'Takes and transcribes dictation involving general business vocabulary and a limited range of specialized terminology. Regularly transcribes machine recorded dictation. 2. 'Types correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed. 3. "Establishes, maintains, and when necessary, revises supervisor's files. 4. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate managers or other offices. Provides information to callers, requiring detailed knowledge of manager's area of responsibility and general knowledge of company policies, practices, and operations. 5. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing, and distributing minutes of important meetings. 6. "Maintains departmental records and prepares special and recurring reports, following general directions. 7. Maintains manager's calendar, scheduling meetings and appointments without clearance on occasion. Arranges travel and hotel accommodations as necessary. 8. Opens and reviews all mail directed to manager, Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forwards appropriate items to manager. 9. Follows up on all assignments delegated to subordinate managers as to status, completion, etc. 10. Delegates work to one or two clerical employees to assist with routine duties