Filing

Review Exercises

True or False

Read each statement, and determine whether the statement is true or false. Record the answer in the blank provided. T = true; F = false.

______1. Statistics gathered from medical records can be used in planning for future health care services.

______2. It is acceptable to begin to destroy all inactive and closed medical records if the records room runs out of space.

______3. HIPAA is a federal law that protects the confidentiality of medical information and became effective in April 2003.

______4. Anyone who can type fast can be a medical transcriptionist.

______5. A consistent chart order makes it easy to locate items quickly in the patients chart.

______6. Once a patient is deceased, there is no need for the patients medical record and it can be destroyed.

______7. A surname with a prefix is indexed and filed as if it were spelled as one word.

______8. White correction fluid should be used when errors in a paper medical record are corrected to ensure that the correction is done neatly.

______9. All medical reports must be reviewed by the physician before they are permanently added to a patients record.

______10. A patients medical record may be reviewed to ensure that proper treatment was given by the patients provider.

______11. Copies of medical records are necessary for all claims filed to insurance.

______12. Use of a number system for filing medical records could provide improved confidentiality over alphabetical filing.

______13. An alphanumeric system is the most common filing system used in hospitals today.

______14. Medical facilities must absorb the cost of photocopying records for legal cases.

______15. A written consent is nice to have, but phone consent for release of information is acceptable.

______16. Hyphenated names are considered as two units for filing.

______17. Abbreviated names, such as Chas. and Geo., are indexed as they are written.

______18. All medical records should be saved if at all possible, but if the medical records room runs out of space, it is acceptable to begin to destroy records that have not been active for at least 4 or 5 years.

______19. An insurance company may request a patients medical record so it can determine whether the services provided to a patient were covered by insurance.

______20. Medical records are reviewed to determine whether care given to patients meets the quality standards of the health care facility.

______21. Federal law prohibits the unauthorized release of all patients private medical information.

______22. An employee who releases medical information that should not be released may be subject to termination of employment.

______23. A problem-oriented medical record involves grouping together all like information in a chart. For example, all laboratory reports or all office visits are placed in their own individual section.

______24. An outguide is used to mark the location of a record that has been removed from the records room.

______25. Local obituary listings should be checked against the medical offices database to identify patients who have died.

______26. A tickler file reminds an assistant of activities that must be completed at a certain time.

______27. Redisclosure of medical information refers to the patients allowing medical information to be released again without the patients signature.

______28. Public health laws may necessitate the release of certain medical information.

______29. A patients attorney has the right to view a patients record without the patients permission.

______30. A patient may not be able to obtain a personal copy of their own psychiatric records.

______31. Whenever copies of a patients medical record are made, the patient should be billed.

______32. An electronic patient record contains the same type of information as a paper record.

______33. Digital photographs and electronic information regarding a patients care are required to be kept confidential.

______34. A Notice of Privacy Practices must be signed every time the patient wants personal information released.

______35. If an employee is found to have violated HIPAA standards, fines and/or imprisonment are a possibility.

______36. A transposition involves reversing the order of a set of numbers.

______37. When closed medical records are moved to storage, it is recommended that the same system of filing be used that is used for the active records.

______38. Four-drawer file cabinets are the preferred system for filing paper medical records.

______39. Electronic health record, computerized patient record, electronic medical record, and electronic patient record are all synonymous.

______40. Digital transcription has replaced tape technology for transcription.