For this assignment, based on "Chapter $8$: Technical Reports," you will prepare the final draft of

your technical report. You will write an informal, memo$-$style report to an audience at NMC with

recommendations about the best ways to inform students about the construction project.

Summary

Draft a memo that does the following:

Is addressed to an appropriate NMC administrator.

Summarizes websites and articles about the construction project and demographic

information about NMC students.

Explains how students will be impacted by the project.

Recommends strategies for notifying students, with your informational text and

illustration from Project $2$ attached.

Instructions

Review the section of Chap. $8$ that explains informal reports. Study the models on pp$.$

$173-75$ and pp$.190-92.$ Use the checklist on p$.226.$

Your Technical Report is written for an administrator or other person at NMC who can

distribute information to students. Choose an administrator who is responsible for

communicating with the group of students that you have identified. For example, if you

prepared informational documents for maritime students, you would address your report

to someone in maritime. If you have prepared informational documents for all NMC

students, you should address your memo to the administrator is in charge of

transportation issues:

Patrick Quinlan

Director of Campus Services

pquinlan@nmc$.$edu

Alternatively, you could write your report for the editor of the White Pine Press or another

student group.

NOTE: You do not have to send your Technical Report to the administrator, but it makes

your writing task easier to practice writing to an actual person. See #$10.$

Create a memo heading with appropriate subject line. Do not use MLA or APA

formatting. Your instructor's name should not appear on the memo.Write an introduction$/$summary stating your subject and purpose. You will explain the

subject line of the memo heading. Explain that you have prepared this report for your

English $220$ Technical Writing class. State how you will develop the report and what it

includes. Include enough information so your reader will understand what they are

reading and why you are writing to them. You can use first person "I."

NOTE: In a longer formal report, you would write both an introduction and a summary.

Write a section with a heading that provides background information about the project.

Refer to at least $2$ specific sources. Add these sources to a "references" list at the end of

the memo. Keep in mind that your audience $($the NMC administrator you are addressing$)$

likely drives to campus and will also be impacted by the construction. They probably

know at least something about the project, but you might know more than they do at this

point!

Write a section with a heading explaining how students will be affected by the

construction work. Identify whether you are discussing all students or a particular group

of students, such as culinary students or commuter students. You can discuss your own

situation using first person as an example. Reference your sources for demographic

information about students. This should be several paragraphs.

Write a section with a heading where you make recommendations about how students

should be notified about the construction work and what information they need. Discuss

the text document and illustration that you created for A$.$A$.$ #$2.$ Include the document and

illustration as attachments to the memo.

Create a references list for the sources you use for background and demographic

information. You do not need to include the texts you created on the reference list. Use

MLA. APA, or IEEE systems. See Appendix B$.$

Edit and proofread carefully. Make sure that your information is accurate, correctly cited,

and written in a readable style. Refer to Chapter $4.$

As stated, you don't have to send the Technical Report memo. If you are addressing

your report to Mr$.$ Quinlan, let me know whether you want to share it$,$ and I will deliver

the reports in bulk. If you know the person to whom you've addressed the memo $--$ an

instructor or department chair, for example $--$ you can send it yourself.