Hello Students, Its time to do some group activities and please read the instructions before you start 1. Pick any IT project for 1 month of duration 2. Develop a summary project plan with template provided

3. Develop a PowerPoint presentation (5-7 slides only) and a World/Pdf file as per the template provided and submit on the Moodle during your class time 4. You all will present your project idea with group members in class next week

template must be having

1.project name

2.

Document Id

Document Owner

Issue Date

Last Saved Date

File Name

3.document approvals

Project Sponsor

Project Review Group

Project Manager

Quality Manager

(if applicable)

Communications Manager

(if applicable)

Template Guide

What is a Project Plan?

The Project Plan is the central document by which the project is formally managed. A Project Plan is a document which lists the activities, tasks and resources required to complete the project and realize the business benefits outlined in the Project Business Case. A typical Project Plan includes:

A description of the major phases undertaken to complete the project

A schedule of the activities, tasks, durations, dependencies, resources and timeframes

A listing of the assumptions and constraints identified during the planning process.

To create a Project Plan, the following steps are undertaken:

Reiterate the project scope

Identify the project milestones, phases, activities and tasks

Quantify the effort required for each task

Allocate project resource

Construct a project schedule

List any planning dependencies, assumptions, constraints

Document the formal Project Plan for approval.

When to use a Project Plan

Although a summarized Project Plan is identified early in the Project Start-up Phase (within the Business Case), a detailed Project Plan is not usually created until the project scope has been formally defined (within a Terms of reference) and the project team appointed. The Project Plan is completed early in the Project Planning Phase and is, typically, prior to a Quality Plan and the formalization of a Supplier's contract. Unlike other documents in the Project Lifecycle, the Project Plan is referenced constantly throughout the project. As the project is undertaken, the Project Manager tracks the percentage of task completion and the task completion date (actual vs planned) to assess overall project performance. These statistics are communicated to the Project Sponsor/Board within a regular Project Status Report.

How to use this template

This document provides a guide on the topics usually included in a Project Plan. Sections may be added, removed or redefined at your leisure to meet your particular business circumstance. Example tables, diagrams and charts have been added (where suitable) to provide further guidance on how to complete each relevant section.

Planning Basis

Scope (work to be done)

The activities and tasks defined in the project plan must be undertaken within the scope of the project. For this reason, reiterate the scope of the project here as defined in the Project Terms of Reference. Well elaborate what should be done and not to be done in the project.

Milestones

A milestone is a major event in the project and represents the completion of a set of activities. Examples of milestones include:

Business Case approved

Feasibility Study approved

Terms of Reference approved

Project Team appointed

Project Office established.

List and describe the key project milestones within the following table:

milestone with description and delivery date

phases

A phase is a set of activities which will be undertaken to deliver a substantial portion of the overall project. Examples include:

Project Initiation

Project Planning

Project Execution

Project Closure.

Activities

An activity is a set of tasks which are required to be undertaken to complete the project." Examples include:

Develop Quality Plan

Formulate Supplier Contracts

Perform Project Closure.

gant chart

Assumptions

List any planning assumptions made. For example:

It is assumed that:

The project will not change in scope

The resources identified will be available upon request

Approved funding will be available upon request.

Constraints

List any planning constraints identified. For example:

The project must operate within the funding and resource allocations approved

The project team must deliver the software with no requirement for additional hardware

Staff must complete the project within normal working hours.

Appendix

Attach any documentation you believe is relevant to the Project Plan. For example:

Detailed Project Schedule (listing all project phases, activities and tasks)

Other documentation (Business Case, Feasibility Study, Terms of Reference)

Other relevant information or correspondence.