Help me DOING THIS ASSIGNMENT.

Procedure for Making Travel Arrangements

1. Go online to a flight reservation browser of your choice.

2. Enter dates and time of preferred travel as specified by the traveler.

3. Select the most appropriate times according to your travelers instructions.

4. Once the page of available flights is listed, print and highlight the flights you recommend

   the traveler taking.

   DO NOT CONFIRM RESERVATIONS UNTIL REVIEWED AND APPROVED BY TRAVELLER

5. Prepare a draft itinerary that incorporates recommended flights along with dates / times of any other meeting and appointment information your traveler has provided.

6. Forward the draft itinerary to your traveler for approval.

MEMO

To: From: Date: RE:

Date

(Adjust spacing between date and receiver from 4-10 enters to balance position on page)

Receiver Street City, Province Postal Code

Salutation

Standards for letters at Paterson, Hall and Marklinger are:

• Use full block letter style.

• Prepare all letters on company letterhead.

• Use 12 pt font size for all letters, unless reducing font size to 11 or 10 will reduce letter

  length to one page.

  Sincerely, PATERSON, HALL & MARKLINGER

  Type authors name here Type authors title here

  Type author initials (uppercase) / your initials (lowercase) Type enclosure or other notations here

Procedure for Making Expense Claims

1. Gather all expense receipts and organize them in chronological date order.

2. Ensure that any foreign currency expenses have been changed to Canadian funds using

   the exchange rates ON THE DAY the expense was incurred.

3. Fill out the appropriate expense claim form, in chronological date order, using as much

   detail as possible to describe each expense.

4. If a receipt is not available, the expense MAY NOT be claimed. The only exception to this

   point is meals. Each employee has a per diem entitlement for meal for each day of business travel (breakfast, lunch and dinner for each day of business travel).

   1. If a receipt is provided for a meal, the meal may be reimbursed in full.

   2. If a receipt is not provided for a meal, the per diem rate is used as indicated on

      the expense form.

   3. Alcohol may not be claimed for reimbursement unless it has been consumed as

      part of client entertainment. (In such cases, please ensure you have approval

      from your manager.)

5. Total individually itemized expenses in the left column.

6. Categorize and total expenses in the right column.

7. Obtain all appropriate signatures.

8. Attach receipts with a staple to the top left corner of the expense form and submit to

   the Accounting Department.

Senior Partner Administrative Assistant Marketing Executive Accounting Executive HR Representative IT Support

Ian Paterson Pat Gartman Charlie Walker Jane Rafferty John Wilkins Dalia Applebaum

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